Executive Assistant / Office Manager

About Regis• Regis is a real estate investor and operator that creates investment strategies and platforms with secure income streams and a strong growth profile. We have formed new, industry-leading platforms across the US and UK, with $27bn TEV invested or managed since inception. Regis has introduced 11 new operating platforms, including Invitation Homes, the first large-scale SFR platform; Sage Homes, the largest private UK affordable housing platform; and Haven Capital, the leading private US ground lease investment platform. The Executive Assistant / Office Manager provides comprehensive administrative support to two senior executives, helps enhance their productivity and efficiency, coordinates office operations, and plays a pivotal role in maintaining a smooth and organized workplace. Candidate will also assist with event planning and coordination for conferences and client events.

The RoleCalendar Management: Manage the schedule / communications including heavy calendar management, inbox prioritization, and email drafting. Proactively own and execute on calendars, including scheduling meetings, appointments, and travel arrangements. Prioritize and manage time effectivelyCommunication: Act as a primary point of contact between executives and internal / external stakeholders, Manage emails, phone calls, and correspondence on behalf of the executive. Exercise good judgment prioritizing time-sensitive mattersMeeting Support: Coordinate in-person meetings and conferences including greeting guests, setting up board rooms, AV, organizing catering, attendance tracking and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetingsEvent Planning: Plan and execute corporate events, conferences and other gatherings. Coordinate logistics, including venue selection, catering, and any other needs. Ensure events run smoothly and within budgetTravel Coordination: Make travel arrangements including booking flights, hotels, transportation and itineraries. Ensure travel plans are well-organized and efficientExpense Management: Track and manage expenses, process reimbursements, and maintain records Ensure financial transactions align with company policyInformation Management: Organize and maintain contacts, files, records, and databases. Ensure data and documents are easily accessible and well-organizedConfidentiality: Handle sensitive information with discretion and maintain confidentiality at all timesOffice Management: Oversee the day-to-day office operations including:-Office supplies and inventory management, making sure everything is well-stocked and organized-Facilities management, including maintenance and repairs-Manage the office pantry, keeping it stocked with snacks and beverages, and ensuring its clean and tidy-Coordinating with vendors and service providers Candidate Profile· Bachelor’s degree· 3-5+ years of experience· Proven experience as an executive assistant or in a similar administrative role· Fluency in all Microsoft Office products· Detail oriented and strong organizational / multitasking skills· High aptitude for learning new skills, processes, and systems quickly· Excellent oral and written communication skills· Ability to demonstrate initiative as well as accept direction· Discretion and professionalism in handling confidential information· Experience in event planning, travel coordination, and office management is a plus

Regis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.