Legal Administrative Assistant - Litigation - 1927959

Our client on Long Island is seeking a Litigation Legal Assistant with 5+ years of law firm experience.

Hybrid Hours: Monday-Friday, 9am-5pm Minimum 3 days a week in office 2 days a week remotely

Responsibilities include

Provide secretarial support to multiple attorneys as requested, including answering phones, time entry, scanning documents, copying, faxing and other clerical duties as required. Assist attorneys with client communication, creating, formatting and revising legal documents, straight typing, proofread work for accuracy prior to returning to attorneys, and answering phones. Convert documents from Word to PDF or from PDF to Word. Electronic filing of court documents using the NYSCEF and CM/ECF platforms. Transcribe tapes into letters, reports, marketing presentations and supporting handouts. Create, revise and format complex legal documents, including motions and answers and various other pleadings. Work with the AAA website, uploading position statements and evidence; and downloading documents. Keeping cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; entering information into file database and case management software; confirming case status with attorney. Answering telephone calls; maintaining client contact; scheduling meetings. Maintaining attorney schedules. Managing and prioritize incoming email and correspondence. Enter attorney time using iTimekeep. Prepare status/appearance reports to clients. Proofread work for accuracy prior to routing or returning to attorneys/employees. Scanning and e-mailing documents. Schedule zoom meetings and conferences. Submit vendor invoices for payment. Submitting expense and reimbursement reports using Chrome River. Demonstrating an attitude of cooperation with legal staff, peers, and administrators. Maintain client/matter list. Prepare retention agreements and waivers of conflict using templates. Send to clients with signature and payment instructions. Prepare and submit Fee Participation Agreements. Create necessary folders in document management system for each client/matter. Create Work in Progress chart for each client/matter where all pertinent information is recorded as the case progresses. Save documents received from clients and organize them in folders in the document management system. Update checklists of documents received from clients. Advanced Microsoft Word skills typing 55+ words per minute.