Executive Assistant to the President (Multiple Entities)

Company OverviewsRLR Associates, Inc. is a creative studio specializing in placebranding —reflecting the heart of a brand through the application of design that invites people to ponder, act, and feel. With three decades in the business of experiential graphic design, we work directly with our clients to deliver thoughtful and strategic brand applications across physical and digital environments.www.rlr.biz

NXG Youth Motorsports, Inc. is a non-profit 501c3 organization with a multi-faceted, grassroots reach. We exist as a driving force to motivate and prepare youth, particularly African Americans and other minorities from underrepresented communities, to be conscientious drivers behind the wheel and in their lives.www.nxgyouth.org

Force Indy is a change agent in the motorsports industry, with the vision to see it grow ethnically and across genders. Currently, the team has a rookie driver in the Indy NXT series, who was also the USF Pro2000 series champion last season. www.forceindy.com Position OverviewWe are seeking an experienced Executive Assistant to provide comprehensive support to the President, who oversees three separate companies. The successful candidate will play a pivotal role in ensuring the President's efficient day-to-day operations across these entities.

ResponsibilitiesThe Executive Assistant will be responsible for performing a range of administrative duties, coordinating schedules, travel, and events.Coordinate executive communications to maintain relationships by taking calls, responding to emails, and interfacing with internal and external stakeholders.Manage complicated and ever-changing calendars and meeting/appointment schedules, including independently managing, prioritizing, and resolving meeting/appointment requests.Prepare President with the right documents and information prior to meetings.Document and distribute minutes of meetings and other information, manage follow-up on action items to ensure accomplishment, and maintain shared files.Manage domestic and international travel arrangements on behalf of the President and ensure trip reservations are up to date and modified as needed in response to shifting schedules and priorities.Manage expense tracking and related reports.Arrange events to take place inside and outside of the workplace, such as team meetings, business lunches/customer events and dinners, etc. Includes, as appropriate, managing the meeting agenda, coordinating the venue/conference room, organizing meeting materials, coordinating tele/web conferencing, and other related functions. Background and Experience Proven experience as an Executive Assistant or similar role, supporting C-level executives in a fast-paced environment. Bachelor's degree or equivalent experience preferred.Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software, such as travel and expense reporting systems. Sensitivity to visual layout of documents preferred. Positive attitude with a strong learning mindset and flexibility.Detail-oriented and able to consistently produce high quality, accurate work while under pressure and strict time constraints.High degree of initiative; ability to act proactively and without much supervision, anticipate needs and follow through.Resourcefulness around acquiring needed information or knowledge about new or unfamiliar topics/situations.Strong work management skills including planning, prioritizing, and organizing tasks to effectively meet deadlines and achieve specific results.Strong collaboration, organizational and problem-solving skills with exceptional multi-tasking abilities.Excellent interpersonal and communication (written and verbal) skills.Demonstrated discretion and professionalism in handling confidential information.Strong judgement and high integrity. Benefits & DetailsFull-time position (hired through RLR Associates)Office located in downtown Indianapolis, will travel with President as neededExposure to different fields of workNumerous development opportunities offered to build your skillsAvailable health, dental, and vision insuranceSIMPLE IRA program (available after 2-years) Paid time off, plus paid holidays Salary range $40K - $60K, based on level of experience

Are you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team.