Assistant Office Manager
📋 Role Overview & Responsibilities
Are you a highly organized and detail-oriented individual with a passion for keeping things running smoothly? Do you have experience in accounting and HR and thrive in a fast-paced environment? If so, then we want to hear from you!
We are seeking a motivated and experienced Assistant Office Manager to join our clients team and provide exceptional support to the Office Manager. In this role, you will play a vital role in ensuring the efficient day-to-day operations of their office.
Responsibilities:Provide administrative support to the Office Manager, including scheduling appointments, managing calendars, and handling correspondence.Manage office supplies and equipment, including ordering, inventory control, and budgeting.Oversee office facilities and ensure a clean, professional, and functional work environment.Coordinate travel arrangements and expense reports.Assist with bookkeeping functions, such as processing accounts payable and receivable, and bank reconciliations (2-3 years of accounting experience required).Provide HR support, such as onboarding new employees, maintaining personnel files, and processing payroll (2-3 years of HR experience required).Manage and maintain office filing systems (both physical and digital).Assist with special projects as assigned.Maintain a professional and courteous demeanor while interacting with staff, clients, and vendors.
Qualifications:Minimum 2-3 years of experience in an office administration or related role.2-3 years of experience in accounting, with proficiency in common accounting software.2-3 years of experience in HR, with knowledge of employment law and best practices.Excellent organizational, time management, and multitasking skills.Strong attention to detail and accuracy.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent communication and interpersonal skills.Ability to work independently and as part of a team.A positive and proactive attitude.Sage 100 (Preferred)Construction industry experience (Preferred)
Benefits:Competitive salary and benefits package.Opportunity to work in a fast-paced and dynamic environment.Be part of a growing and successful team.
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This position is located in Matthews, NC with potential relocation and sponsorship assistance depending on candidate qualifications.
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