Bookkeeper
📋 Role Overview & Responsibilities
Position Overview: We are seeking a skilled Full Cycle Accounting Bookkeeper to join our dynamic team. This position offers the opportunity to be involved in various aspects of accounting and administration, including HR/payroll, accounts payable/receivable, general ledger management, and contract administration. We value cross-training and collaboration among team members to ensure efficiency and effectiveness in our operations.
Key Responsibilities:HR/Payroll:Process new hires and maintain employee records, including training documentation.Administer weekly payroll, including deductions such as child support and garnishments.Prepare and file quarterly and year-end tax reports (e.g., 940, 941, W-2’s, 1099’s, 1095’s).Manage Work Comp claims and health benefits administration.Handle retirement plan administration.Generate OSHA reports.
GL and Financial Monitoring:Perform journal entries as needed and review Income Statements and Balance Sheets.Monitor financials and assist in outside CPA reviews and yearly audits.Manage fixed assets list and oversee Workers Comp yearly Insurance Audit.
Accounts Payable:Execute full-cycle accounts payable processes, including issuing purchase orders, matching, coding GL, and processing payments.Handle vendor credit applications and maintain vendor records.
Job Cost and Bank Reconciliation:Code GL and job/phase coding related to billings, accounts payable, and payroll for Job Reports.Reconcile bank accounts and process credit card payments and ACH payments.
Accounts Receivable and Contract Administration:Invoice service department work orders and manage collection calls.Invoice contract jobs with AIA standards and manage lien waivers.Execute contracts, change orders, and progress billings through AIA standards (G702/G703).Close out documents and warranties and maintain WIP reports.
Additional Responsibilities:Create and file monthly state sales tax reports.Oversee business license applications, renewals, and contractor’s licenses in other states.Manage vehicle management and general administrative duties.Familiarity with software including Sage 50 Quantum Accounting, Microsoft Office, Adobe Acrobat, and AIA programs.IT and Accounting System maintenance/Updates is a plus.Notary certification and 10-key by touch skills are desirable.Attention to detail, accuracy, and quality in maintaining auditable records.Initiative as a self-starter and ability to prioritize work to balance multiple projects and deadlines
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This position is located in Grand Prairie, TX with potential relocation and sponsorship assistance depending on candidate qualifications.
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