Unit Secretary, Day Stay Medical

Req #: 0000146627

Category: Clerical / Administrative Support

Status: Full-Time

Shift: Day

Facility: Trinitas Regional Medical Center

Department: Day Stay Medical

Location

WILLIAMSON STREET, 235 Williamson Street, Elizabeth, NJ 07202

Job Overview

Attend nursing station and perform clerical duties, reception duties, and requisition supplies, equipment and services as directed.

Qualifications

Required

High school diploma or equivalentKnowledge of medical terminology preferredAbility to perform all competencies of the position is required for employment in the position

Preferred

Previous experience in a hospital office setting preferred

Scheduling Requirements

Shift- 7:00am- 3:30pmMonday- Friday Full Time

Essential Functions

Participates in on going staff developmentCalls other units for readiness of bed prior to patient transferArranges transportation of patient to other health care facilities in collaboration with the Charge Nurse / Nurse ManagerEnsures that all necessary paperwork is completed and transferred with the patientDemonstrates the ability to use the clinical information system with minimal assistanceDemonstrates knowledge of the hospital s accepted abbreviations and medical terminologyAccurately transcribes orders from the physician order form to the Clinical Information SystemFiles computerized printouts of transcribed orders for RN verificationSigns off orders upon completion of all transcriptionsNotifies the Registered Nurse to verify the accuracy of all transcriptionsAssures that all physician orders for medication have been faxed to the pharmacyIdentifies STAT orders as a priority and transcribes immediatelyNotifies Registered Nurse of STAT ordersCalls consultations as per physician s orders if not done so already by the physicianMaintains knowledge of the use of forms and paper requisitions in case of computer downtimeFiles admission, discharge, and transfer medical records in correct sequencePerforms the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closedEnsures that all forms in patient s medical record are labeled with the correct patient identificationReview discharge patient records for completeness and communicates deficiencies to Charge Nurse/Nurse ManagerPrepares patient charts using all necessary formsActs as a resource person for computer order entryFiles diagnostic results and patient record reports on a timely basis, removing duplicate copiesAdds new forms and additional sheets to patient medical records as neededCondenses patient records according to the medical record policy and procedurePlaces completed discharge chart in appropriate area for messenger pick-upCommunicates all messages received in the absence of requested personnelMakes necessary entries in the computer/written logs per unit specificationsPerforms other duties as requested

Benefits And Perks

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

Paid Time Off (PTO) Medical and Prescription Drug InsuranceDental and Vision InsuranceRetirement PlansShort & Long Term DisabilityLife & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

RWJBarnabas Health is an Equal Opportunity Employer