Coordinator of Student Academic Services

Position Introduction

At Saint Mary’s College, The Student Academic Services office is dedicated to providing comprehensive support and guidance to students on their academic journey. Through personalized assistance, they empower students to excel in their studies, navigate challenges, and achieve their educational goals with confidence.

Job Description The Coordinator of Student Academic Services is the first point of contact for students, parents, faculty, staff, administrators, personnel, and students from other colleges via phone, e-mail, and personal contact. This position requires efficient application of administrative skills, a, high degree of independent decision making, and the ability to take initiative.

The Coordinator of Student Academic Services will notify eligible students and obtain recommendations for the Saint Catherine medal, Kappa Gamma Pi, and the Who’s Who nomination. The Coordinator will send forms letters of congratulations to parents and students regarding Academic Honors, generates lists for Academic Standards Committee for academic screening, and order diplomas and types list by degree, adding honors.

The Coordinator of Student Academic Services will notify students of incompletes and deficiencies, and types letters of good standing and processes forms for summer school approval. The Coordinator will send registration information to incoming transfer students, mail and process major petition mailing to sophomores, and sends Senior mailing for degree petitions.

The Coordinator of Student Academic Services works in support of the Dean of Student Academic Services performing office tasks including preparing correspondence and other miscellaneous documents, filing, copying, making appointments, screening calls and greeting visitors. The Coordinator will notify faculty members of student absences, process student change of status forms, and maintains student and departmental files.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

Minimum Qualifications High School Diploma required;Four (4) years of prior office administration/clerical experience;Must be proficient using Microsoft Office suite (Excel and Word);Must have strong problem-solving skills and the ability to administer on-going projects;Must have strong verbal and written communication skills, and be detail oriented; Must have the ability to maintain positive interpersonal relationships with students, parents, faculty, staff, and the public.

Preferred Qualifications Bachelor’s DegreePrior Experience in higher educationThe ability to project a positive public image;

Schedule 40 Hours/ 12 Months/ Monday – Friday. Desired start date: June 1, 2024.

EEO Statement Saint Mary’s College is an Equal Opportunity Employer, in keeping with the College’s mission, Saint Mary’s is committed to increasing racial and ethnic diversity at all levels – students, faculty, and staff – and seeks applications from candidates who share this commitment.