Executive Assistant to Chief Executive Officer

The Executive Assistant provides high-level administrative support to top executives within the organization. This role demands exceptional organizational skills, discretion, and the ability to handle confidential information. The Executive Assistant is responsible for managing schedules, coordinating meetings, handling correspondence, and overseeing various administrative tasks to ensure the smooth functioning of executive operations. This role is on-site in Camarillo, CA. ResponsibilitiesMaintain executives' schedules/calendars, arrange meetings, appointments, and travel itineraries.Perform all tasks ensuring efficient time management and prioritization of tasks.Prepare and/or edits draft communications for Executive.Schedule and prepare for meetings. Take minutes during meetings.Coordinate complex Global travel logistics, including flights, accommodations, and transportation. Prepare travel itineraries and ensure adherence to company travel policies.Anticipate the needs of executives and proactively handle tasks and requests. Exercise judgment and discretion in handling sensitive issues and confidential information.Build and maintain positive relationships with internal and external stakeholders, including clients, vendors, and partners. Serve as a liaison between executives and various departments within the organization.Plan and attend on and off-site events for up to 100 attendees, providing excellent hospitality and accommodations to all attendees.Screen / answer calls and/or emails in a professional manner.May conduct research and information gathering on behalf of the executives and prepare summaries and reports.Coordinate projects by providing logistical support activities including liaise with project members, internal department heads or other stakeholders to ensure deliverables, schedules, and requirements are communicated to meet project timelines.Develops positive and strategic relationships at all levels of the organization.Use discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.May be responsible for directing and deploying support staff or other resources.May be required to occasionally work or be available outside of regular business hours.Perform other tasks as assigned.Education: Bachelor’s degree in business administration, communications, or related discipline, or equivalent (5+ years) relevant working experience as an executive assistant, supporting C-level executivesQualificationsMaintain confidentiality with sensitive company data.Excellent oral and written communication skills.Excellent interpersonal skills.Patient, tactful, diplomatic, and approachable.Able to stay calm in difficult situations.Strong sense of urgency and ability to deliver ahead of deadlines.Strong organizational skills and attention to detail.Able to establish and maintain effective working relationships.Able to effectively work in a fast-paced environment and frequently manage multiple priorities.Must be self-motivated, amendable to a variety of work projects and work efficiently independently and as part of a team.Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.Skilled in PowerPoint, Excel, and OutlookPreferred Qualifications:Certification in executive assistance or office managementFamiliarity with project management tools and software, preferable.Experience working in a corporate/executive office preferably in a manufacturing environment with global footprint.