Facilities Administrative Assistant

Sargent & Lundy is seeking a facilities adminitrative assistant who will aid in the implementation of company facilities and space planning activities.

Provide general support to the Facilities Team which may include and are not limited to:

Responsible for new regional office set ups which include interfacing with building management, setting up call procedures, building portal, paperwork as required, COIs, employee building access. Coordinate vendor access. Assist in close out of construction for new offices gathering final invoicing, waivers, permit/CSD in file, record products for preventive maintenance. Assist in maintaining the SOV providing to insurance group for each new office and annual updates as needed. Purchase regional facility supplies as approved and maintaining inventory. Create Purchase Order requisitions or approval, log in purchase orders for budgeting and tracking of invoices. Support Help desk tickets, assisting in contacting vendors for proposals, scheduling. Assist as needed with other Facility items to support the schedule of new and expanding offices

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential Skills And Experience

High School Diploma - an Associate Degree (or equivalent) preferred Three to five years of experience. Knowledge of CAD, floor plans, office furniture systems and specifying furniture systems. Detail oriented team player able to work in a fast paced, dynamic environment PC proficiency, solid MS Excel & Word skills Excellent data entry skills Complete heavy workload within established time frames Able to multi-task with strong problem solving skills Ability to follow through on initiatives for complete resolution Strong verbal, written and interpersonal communication skills Ability to maintain strict confidentiality

Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

About Sargent & Lundy

Sargent & Lundy is one of the oldest and most experienced full-service architect-engineering firms in the world. Founded in 1891, the firm is a global leader in power and energy with expertise in grid modernization, renewable energy, energy storage, nuclear power, and fossil fuels. Sargent & Lundy delivers comprehensive project services—from consulting, design and implementation to construction management, commissioning and operations/maintenance—with an emphasis on quality and safety. The firm serves public and private sector clients in the power and energy, gas distribution, industrial, and government sectors.

Our Core Values

Every decision we make is guided by our core values. By upholding these six principles, we support our clients, employees, and community. They are the compass we follow as we continue to grow our business and lead the industry.

Quality – We provide high-quality deliverables and services through an uncompromising focus on peer review, safety, and continuous improvement.

Accountability – Our actions demonstrate the highest levels of professionalism, integrity, and respect.

Our People – We value diverse perspectives, encourage professional growth, and are committed to providing a work community where people thrive. Our work is challenging but rewarding.

Our Clients – We deliver value and exceed our clients’ expectations through outstanding customer service, personal accessibility, and clear communication.

Innovation – Since 1891, we have invested in the people, training, tools, and technology needed to quickly adapt in a constantly changing world.

Meaningful Impact – We make a positive impact in the communities where we work and live.