Onsite Administrative Assistant

Our client is a fast-growing investment firm with an exciting portfolio of companies. This role supports the firm's trailblazing Founder with business and personal matters to contribute to the smooth and efficient operation of the business. This is an ideal entry-level role for someone with a strong customer service background who is used to working on-site in a fast-paced environment.

Job SummaryUnder moderate supervision, the Onsite Administrative Assistant will provide a wide range of administrative support for the CIO and will report directly to our Administrative Manager. The candidate must be eager, a team player, detail-focused, and possess a sense of urgency.

Duties and ResponsibilitiesFacilitate all daily activities, logistics, and materials related to the CIO’s schedule and onsite presenceComplete all tasks related to the CIO outside of the office (examples: picking up prescriptions, dropping off documentation at his home, picking up money from the bank, etc.)Receive and host clients, executives, investors during office visits to ensure a positive experience; includes catering orders and meal set-up, setting up video conference technology and preparing conference rooms for meetingsOwn daily delivery of CIO’s lunch and coffee both in the office and when he is travelingManage all Apple devices that need to be updated, replaced, or fixed (including taking them to the store, if needed)Print and bind any requested materials on a daily and weekly basis, and coordinate timely delivery to the appropriate audiencePerform clerical duties, maintain files, and organize documents within the CIO’s office

RequirementsAt least one year of experienceValid driver’s licenseAbility to be in the office five days a weekWillingness to be accessible and available as backup during off-hours to resolve emergencies when they ariseIndependent thinking, strong optimization, and planning abilitiesSelf-driven and able to work autonomously with minimal supervisionAbility to handle sensitive information with discretion and exercise strict confidentialityBasic understanding of Microsoft Office; including, MS Word, PowerPoint, Excel, and Outlook