Accounts Payable Specialist

Company DescriptionSchilling Paradise Corporation offers superior general engineering services in wet and dry underground utilities. Holding both ‘A’ and ‘C-10’ licenses, we act as both Prime and Subcontractor. Our company is located in El Cajon, CA.

Role DescriptionThis is a full-time, on-site role for an Accounts Payable Specialist. The Accounts Payable Specialist will be responsible for timely and accurate processing of vendor invoices. The Specialist will also manage key vendor relationships and serve our internal business clients. We are looking for a highly motivated individual who possesses a positive attitude, confidence, and the ability to operate in a transformational environment. We need someone who is hands-on, dependable, and committed.

Primary ResponsibilitiesExecute a three-way match by aligning invoices with purchase orders and proof of delivery.Code invoices to appropriate expense codes to ensure accurate financial reporting.Take advantage of all cash discounts.Process a substantial volume of invoices weekly, primarily related to materials and overhead/utility.Ensure payment of proper sales tax rates by job site and maintain sales tax certificates/rates in ERP.Process and Reconcile credit card statements.Process employee expense accounts and route for approval when needed for timely reimbursement in accordance with company policy.Process weekly check run.Verify questionable invoices with superintendents and office staff to assure payment of only accurate and valid invoices.Engage in month-end reconciliation processes and support financial operations across two primary entities within the organization.Contribute actively to the company's initiative to transition from a nearly 100% paper-based system to digital operations.Interact regularly with the company's buyers and manage relationships with key vendors.Research statements and phone calls from vendors regarding open balances and questionable items to maintain supplier "good will," assure favorable discounts and prevent service interruption. Address and solve issues related to invoice discrepancies and statement balances.Organize archives for AP files.Maintains effective systems to assure timely processing of data.Filing and Mail

Qualifications1-3 years of experience in an Accounts Payable role, with a preference for candidates familiar with the construction industry.Relevant certifications (e.g. Certified Accounts Payable Professional) are a plus.Knowledge of job costing, phase codes, construction procurement, and three-way match procedures.Proficiency with Vista software is preferred; familiarity with Sage and CMIC is advantageous.Strong problem-solving skills, attention to detail, and the ability to work in a fast-paced, direct environment.Strong interpersonal skills to fit into the company culture, which values teamwork, efficiency, and straightforward communication.Demonstrated ability to drive efficiency and performance.