Finance Manager

TJob Title: Finance Manager - FinanceLength of Assignment: 12 weeks with the strong possibility of extensionShift: 8:30 am - 5:30 pm -includes a 60 min break (M-F)Location: Los Angeles, CA Job Description:Location: Must be local, UCLA Health – Los Angeles, CATeam Make-upSenior FA – individual going out on leave2 Junior Analyst – they focus on check requests and processing invoices for the most partThe biggest gap on the team is/will be contract administration, this contractor needs to fill that void Day-to-day work breakdown – 50% hands on work primarily in contract administration, 30% mentoring/helping 2 Junior Analyst, 20% special projects (could include helping Chief Marketing Officer ready budgets for new fiscal year, which starts July 1) Required Experience –Bachelor's Degree5+ yrs. Of exp as a Financial Analyst in a large academic medical center, hospital system, or health care company. Required Soft Skills –Able to build relationships, strong interpersonal skillsExcellent at active listening, seeks to understand before actingAbility to set expectations when needs are urgentAdaptiveEmpathetic Summary Statement: The Manager of Finance within UCLA Health Marketing and Communications organization, plans, directs, and oversees all financial operations including contracts administration, Accounts Payable operations, along with budget forecasting and management commensurate with UC policies. This position manages the Financial Specialist(s) training, tasks, as well as the evaluation of the performance and productivity of each individual. This position will also contribute to financial strategy and management by analyzing monthly variance reports, creating budget forecast reports, lead dataset preparation, statistical modeling, and insights generation. The individual must exceed customer service expectations embodying the C-I-CARE principles, as well as take initiative and proactively anticipates issues with contracts and accounting. The manager displays a sense of ownership and represents the department with the highest level of integrity and diplomacy. They are self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization, customer service and an unwavering attention to detail at all times. The position require a proactive and positive thinker who is able to exercise good judgment and work collaboratively with staff of all levels and across disciplines throughout the organization. Skills, Knowledge and AbilitiesMaster’s degree in a health care or business-related field preferred.At least 5+ years of health care experience in an academic medical center, hospital system, or health care company.Lean Six Sigma certification preferred.Experience in preparing monthly, quarterly, and annual budget, forecast, and long-range plans.Expertise with MS Office Suite (Word, Excel, Access, PowerPoint, and Outlook).Proficiency in data analysis software such as Tableau.Experience with UCLA Health business systems including EMPAC, Ascend eInvoice, and EPSi and UCLA business systems including Express, BruinBuy, and the Recharge System is preferred.Exceptional communication, interpersonal, organizational, prioritizing, problem solving and analytical skills.Ability to function at a high level of efficiency with effectiveness and attention to detail.Experienced in performing while frequently interrupted or distracted by conflicting demands.Required to work some evenings and weekends. Duties and TasksContracts administration support Responsible for developing, interpreting, reviewing, negotiating and managing contracts on behalf of marketingReview and process contract proposals, estimates and scopes of work, including proposed materials, production costs, etc and determine whether they seem reasonable and accurateEnsure that all records are accurate and up to dateWrite contract communications and noticesVerify contract terms are reviewed and approved while ensuring that projects remain within the established budgetAttend meetings to assess and determine if project details are in alignment with contractsCreate regular status reports regarding progress on new, existing and expiring contractsAnalyze contracts to ensure they comply with UC policies, state and federal laws and regulations Accounts payable and receivable supportResponsible for the financial processing of transactions for marketing including daily UCLA Healthcare Administrative and Support Position bookkeeping and record keeping, financial reporting and the preparation of reports for financial audits.Managing accounts payable using accounting software and other programsHandling accounts payable for separate entities and vendorsAnalyzing workflow processesEstablishing and maintaining relationships with new and existing vendorsEnsuring bills and payroll are paid in a timely and accurate manner while adhering to departmental proceduresProcessing due invoices for paymentsEstablish and manage purchase orders, prices, terms of payment and other chargesProcessing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts Management/Administration Coaches, mentors and manages team performanceSets individual development plans and conducts reviews for team membersManages group budget, resources and priorities