Administrative Assistant

We are looking to hire a Virtual Administrative Assistant for our growing recruitment business!

Fully remote, part-time contractor roleFlexible hours Pay rate up to $25 per hour

We are growing and need more admin help, particularly in the United States. Once we have trained you in our systems, you will be responsible for all the admin on specific campaigns. It's very important to us that all team enjoy the work and working with us. New team members, even in part-time roles, often end up learning new skills working with us for many years. We want to ensure the work would be a good fit for your skills, profile, and values and that we would work well together. So to apply, you will need to go through our multi-step hiring process.

KEY REQUIREMENTS (DO NOT APPLY UNLESS YOU SPECIFICALLY POSSESS THE BELOW EXPERIENCE)At least 1 year of experience dealing directly with clients, candidates, and/or customers by email, phone, and Zoom (or similar platform)You have used software platforms such as, Google Suite, Trello, Slack, Zoom, and/or HelpscoutYou love working remotely and have done it effectively for at least a yearYou have at least 2 years of experience and are proficient in Excel or Google SheetsProven success in working independentlyData entry experience You are great at getting on with a wide range of people and communicating effectively with them (including hosting meetings on Zoom or similar)You are good with detailsBonus: Previous experience in recruitment, including experience using LinkedIn to find candidatesBonus: At least 1 year of experience working in each of 3 different industries Bonus: Experience managing a LinkedIn profile for someone else

Core Responsibilities

Client ManagementCommunicate with clients via email, phone, Slack, and Zoom to guide them through the hiring process while promptly responding to clients’ questions or concerns Chase them when necessaryCandidate ManagementCommunicate with candidates via email, LinkedIn, and phone, including application updates, invitations to interviews, and rejection notificationsInterview tracking, calendar scheduling/managing appointmentsOur proprietary Applicant Tracking and Scoring SystemSend rejection emailsCheck each campaign daily for new emailsArchive and delete candidates’ application formsEnsure candidates’ pipeline stages are accurate (daily)Score candidate application forms consistently in line with our criteria. We will train you to do this GeneralCheck Slack channels for action points and complete themCreate Google Drive folders, adding and managing all relevant filesCheck & update each Monday board dailyTake initiative and notice any business improvement opportunities. Develop processes Let the team know in good time if you are going to be unavailable or unable to complete an agreed task

About You

You meet the key requirements above and:You are very skilled at getting the details right, and you work methodicallyYou are completely reliable, and if you should be unavailable or unable to complete a task, always let your colleagues knowYou enjoy repetitive workYou love researching things and finding outYou have previous experience working within an ATS (Applicant Tracking System) or similar (e.g., a CRM)

About SeatmatchWe run a recruitment consultancy for entrepreneurs and growing businesses. We have a small, dedicated team, all working from home, who cover for each other when they are unavailable. Our hiring process is very thorough, and we guarantee all our candidates for their first year; if they don’t work out during that time, we replace them free of charge. Our success rate is 88%. (This is well above the average for most hiring and recruitment; around 25 – 30%). Most of our clients are in the US; we have others in the UK, Ireland, Australia, and Canada.