Purchase Order Coordinator (Part-Time)
📋 Role Overview & Responsibilities
Job Summary
The Purchase Order (PO) Coordinator is in charge of supporting the Store Design & Merchandising Manager, serving both TRM & LATAM divisions, in purchase order creation, follow-up and other administrative tasks.
Primary Duties & Responsibilities
Update P.O. tracking database for both TRM & LATAMEnter P.O.s in required systems for Fragrances & Cosmetics, respectively (i.e. SAP, ACCPAC/SAGE) Provide suppliers with accurate P.O. number to be entered on invoice, and confirm proper vendor information labeling (i.e. company name, billing address, PO number) to avoid delays Maintain a close follow-up on approvals and payments; once confirmed by Finance, communicate estimated payment date to suppliers
Miscellaneous/Ad Hoc
Other duties and projects as needed
Working Relationships/ Key Stakeholders
Store Design & Merchandising ManagerMarketing TeamSales TeamFinance TeamVendors/Clients/ Distributors
Qualifications & Competencies
Bachelor’s degree in Finance, Accounting or related fieldAbility to work in a very fast-paced environment; pro-active, mature, independent and able to prioritizeStrong problem solving and customer service skills; detail-oriented Prior experience in cosmetics/beauty industry is a plusAbility to work in a multi-cultural environmentStrong command of oral and written communication skills in English and SpanishAdvanced Microsoft Office Suite skills, a must; primarily Excel
13609
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