Accounts Payable Assistant

Overview

This position reports to the Accounts Payable Supervisor and is responsible for the timely and accurate entry and/or audit of transactions (invoices, expense reports, etc.) and adherence to firm policy regarding disbursements.

Responsibilities

Include the following and may perform a variety of other administrative/clerical functions as assigned or as judgment or necessity dictates:

Enter/audit vendor invoices into various applications to ensure timely and accurate payment and compliance with Firm policies and procedures.Code transactions to general ledger and client/matter accounts.Request approvals for invoices/check requests/expense reports including follow up, as needed.Review payment batches prior to payment to ensure accuracy.Use Excel to manipulate and upload large, complex vendor invoice details into ERP.Create reports for various requests using ERP and Excel.Process and audit reimbursements to Firm personnel using Chrome River Expense.Review vendor checks for accuracy and prepare checks for mailing.Investigate vendor and internal inquires including vendor statements, emails and phone calls.Familiar with 1099 processes.Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain.Research and data entry of internal null “dummy” vouchers.Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions. Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed.