Medical Education Meeting Planner

Life Unlimited. At Smith+Nephew we design and manufacture technology that takes the limits off living.

This position is responsible for all aspects of Meeting Planning for Medical Education programs from inception to completion and will act as a true business partner with Medical Education, and other integral internal functions to ensure delivery of the highest quality and a consistently excellent customer experience. This role will manage production for the entire event cycle, including venue sourcing, contract negotiation, AV/production sourcing, ground transportation, F&B planning, event design, event management technology, attendee registration and management, onsite event support, pre/post event evaluations, as well as program budget management and reconciliation.

This person will have excellent time management, meet strict deadlines, have keen attention to detail, strong communication skills both written and verbal, and the ability to manage multiple tasks while maintaining a high level of customer service.

What will you be doing?

Manage all aspects of event planning for Medical Education courses.Prepares budget and monitors expenditures for each meeting. Manages logistical support and provides direction to meeting staff, vendors, and hotel counterparts for in pre-planning, onsite execution, and post planning. Meetings ranging in sizes from 40-500 attendees.Conducts site selection and contract negotiation. Assists with city selection, creates, and sends RFPs, review, and present proposals. Cultivate relationships with hotel and AV partners and remain attuned to industry trends and market conditions in top destinations across the region. Ensure adherence to all Compliance, Code Of Conduct and local laws regarding interactions with Health Care Providers (HCP)Troubleshoot and handle any issues that arise on the event dayConduct Venue sourcing and negotiations via Cvent Supplier Network (where applicable)Compiles price lists and negotiates contracts for services, dates, times, and spaces.Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changesProvides reports such as: rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.Knowledge of meeting planning policies, procedures, compliance, and business practicesOversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phasesLocate resources, visit sites, and lead pre-event meetings to help staff make decisions about event designManage Open Payment reporting for all activitiesAdherence to S+N business conduct policies and procedures as well as local laws and regulations.Maintain the highest standards of ethics and compliance.

What will you need to be successful?

Experience 2-4 years of in meeting planning and coordination, preferably in the medical industry.Cvent Event Management Certification PreferredBachelor’s Degree RequiredDomestic travel required 25%

You Unlimited.

We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve.    

Inclusion, Diversity and Equity: Committed to Welcoming, Celebrating and Thriving on Diversity, Learn more about Employee Inclusion Groups on our website (https://www.smith-nephew.com/) Your Future: 401k Matching Program, 401k Plus Program, Discounted Stock Options, Tuition Reimbursement  Work/Life Balance: Flexible Personal/Vacation Time Off, Paid Holidays, Flex Holidays, Paid Community Service Day  Your Wellbeing: Medical, Dental, Vision, Health Savings Account (Employer Contribution of $500+ annually), Employee Assistance Program, Parental Leave, Fertility and Adoption Assistance Program Flexibility: Hybrid Work Model (For most professional roles)  Training: Hands-On, Team-Customized, Mentorship  Extra Perks: Discounts on fitness clubs, travel and more!  

The anticipated compensation range for this position is $64,000.00 - $80,000.00 USD annually and the compensation offered will depend on the candidate’s qualifications. You may also be entitled to receive bonus and benefits, which may include medical, dental, and vision coverage, 401k, tuition reimbursement, medical leave programs, and a variety of wellness offerings.

Smith & Nephew follows the Pay Transparency and non-discrimination provisions described by the Colorado Department of Labor and Employment (CDLE).”

Smith+Nephew provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

Stay connected and receive alerts for jobs like this by joining our talent community.

We're more than just a company - we're a community! Follow us on LinkedIn to see how we support and empower our employees and patients every day.

Check our Glassdoor page for a glimpse behind the scenes and a sneak peek into You. Unlimited., life, culture, and benefits at S+N.

Explore our new website and learn more about our mission, our team, and the opportunities we offer.