Transaction Coordinator

Job Description

Through interactions with real estate professionals, clients, escrow companies and property management companies, the Transaction Coordinator is responsible for maintaining escrow files and the coordination and processes of all information and legal documentation pertaining to the sale and escrow of each home, possess strong working knowledge of CAR (California Association of Realtors) contracts and disclosures. This position is also responsible for assisting/providing back up with other general office administrative duties. Responsibilities include:

Help coordinate files for sales associates for all required documents. Monitor all files for all required signatures, documents, and dates ensuring that files are maintained in an organized and thorough manner. Review and approve all documents in a file to ensure file is complete and in compliance prior to close of escrow in a timely manner. Send reminders to sales associates of contingencies and other items that are due on each file. Input and monitor each escrow’s information in real estate databases for tracking purposes, (i.e., contingency dates, contact information, opening and closing dates). Strong working knowledge of CAR (California Association of Realtors) contracts and disclosures. Assist or request from sales associates, assistants, and transaction coordinators with needed documents. Provide daily office updates of new, pending and closed escrows ensuring effective communication with the Office Administrator and Brokerage Manager. Provide backup to other company Transaction Coordinators and the Front Desk personnel when needed. Assist with other general administrative duties when needed.

Qualifications Include

Real Estate experience required, transaction experience strongly preferred, California Real Estate License preferred or willingness to acquire. Excellent verbal and written communication skills Able to juggle a high volume of files in a fast-paced environment, with multiple priorities and deadlines without sacrificing quality, an eye for detail/proofing, and being proactive. Strong working knowledge of ZipForms and Docusign preferred. Strong working knowledge of MS Office skills (Word, Excel, PowerPoint, Outlook). Ability to interact successfully with both internal and external customers at all levels. Strong administrative skills including accurate data entry, consistent attention to detail. Strong working knowledge of real estate databases

Employment Type

Full-time

Company

Sothebys International Realty

About Us

Sotheby's International Realty® is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (NYSE: HOUS) is on a mission to empower everyone’s next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate , Century 21® , Coldwell Banker® , Coldwell Banker Commercial® , Corcoran® , ERA® , and Sotheby's International Realty®

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories. Recognized for twelve consecutive years as one of the World’s Most Ethical Companies, Anywhere has also been designated a Great Place to Work four years in a row, named one of LinkedIn’s 2022 Top Companies in the U.S., and honored by Forbes as one of the World’s Best Employers 2022.

At Anywhere, diversity fuels success – for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. We pursue talent – strategic thinkers who are eager to innovate, focused on execution and accountable for results. We value diversity – respecting backgrounds, cultures, perspectives.

You’ll find our commitment to diversity reflected in our achievements:

Forbes 2022 Best Employers for Diversity. Forbes 2022 World’s Top Female Friendly Companies. Recognized on the 2020 Human Rights Campaign Corporate Equality Index. Recognized for gender diversity on our board of directors by Executive Women of New Jersey and Women’s Forum of New York.

With diversity, we succeed together. We hope you’ll join us.

Compensation Range

$25.00- $30.00; At Anywhere, actual compensation within that range will be dependent upon the individual’s skills, experience, and qualifications.

EEO Statement

EOE AA M/F/Vet/Disability