Administrative Coordinator

The Administrative Coordinator is responsible for managing administrative activities in order to support and accomplish goals of department and leadership.

Job Responsibilities

Manage the day-to-day administrative activities as the key point of contact for multiple areas like office supply management, calendar management, email and phone correspondence, tracking and maintaining vendor contract, mail management, event coordination, badging, visitor management, coordination with other teams on matters of financial systems etc.Coordinate/ liaison with internal teams as well as external vendors to accomplish goals for own department.Track budget, create variance reports and analysis for own department, while working with departmental managers.Create a filing system, develop standard reports, maintain databases and spreadsheets to provide accurate and timely information, while protecting data confidentiality.Support a senior faculty member or multiple leaders in managing their communication, general administrative tasks, CVs and bio sketch management and participate in special projects/ activities.Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.).Support the management of compliance issues.May mentor junior members of admin team.Perform other duties as assigned to meet the goals and objectives of the department and institution.Maintains regular and predictable attendance.

Minimum Education and/or Training

High school diploma/GED required.Bachelors degree preferred.

Minimum Experience

Minimum Requirement: 6+years experience in administration or related area.Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.Experience in event coordination and vendor management.Experience in managing communication with variety of stakeholders with tact and sensitivity.Experience managing documentation, generating reports and doing simple analysis.Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).

Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel, use hands to finger, handle, or feel; and talk or hear.The employee must occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually quiet.An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.The employee must move about the work space to access work surface and shelves, cabinets, drawers, and equipment that are at, below or above the work surface.Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time as business needs dictate. This job description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.

Compensation

In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $26.00 - $45.50 per hour for the role of Administrative Coordinator.

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Diversity, Equity and Inclusion

St. Jude Children’s Research Hospital has a diverse, global patient population and workforce, built on the principles of diversity, equity and inclusion. Our founder Danny Thomas envisioned a hospital that would treat children of the world—regardless of race, religion or a family’s ability to pay. Learn more about our history and commitment.

Today, we continue the mission to advance cures and means of prevention for pediatric catastrophic diseases through research and treatment. As we accelerate this progress globally, we believe our legacy of diversity, equity and inclusion is foundational to success. With the commitment of leaders at all levels of the organization, we strive to ensure the St. Jude culture, leadership approaches and talent processes are equitable and culturally responsive. View our Diversity, Equity and Inclusion Report to learn about the hospital’s roots in diversity, equity and inclusion, where we are today and our aspirations for an even better future.

St. Jude is an Equal Opportunity Employer

No Search Firms

St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.