Administrative Hearings Specialist

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About the Bureau of Motor Vehicles (BMV):The Indiana Bureau of Motor Vehicles has been named one of Indiana’s 2023 Top Workplaces by its employees.The BMV’s mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we: - Invest in our employees- Engage our customers- Provide sustainable systems- Embrace product innovation Role Overview: As the Administrative Hearings Specialist, you will be responsible for supporting the Administrative Hearings Attorney to ensure that the BMV’s administrative hearings process functions well. Administrative hearings take two main forms at BMV, Material Error Review and Appeals through the Office of Administrative Law Proceedings (OALP). This position will provide the main support for the BMV’s OALP procedures. This position will work with other members of the legal team to conduct Material Error Reviews. You will report to the Deputy General Counsel and work closely with attorneys and non-attorney staff within the Legal Department. Experience as a paralegal is preferred.

Salary Statement: The salary for this position traditionally starts at $53,222.00. A Day in the Life:Provide support to the Administrative Hearings attorney.Create BMV files for all cases, ensuring that all relevant documents are in the legal file.Coordinate with OALP on intake of new cases. This includes assisting customers who are seeking an appeal to deliver paperwork to OALP.Ensure that the BMV’s hearing calendar remains current and up to date.Track OALP cases within BMV’s database / case management system (HIGHQ).Prepare exhibits for administrative hearings.Coordinate with witnesses for administrative hearings.Take appropriate follow up within BMV upon resolution of OALP cases.Prepare the agency record as necessary upon petitions for judicial review of OALP decisions.Complete initial investigation, gather documentation required for all Material Error Reviews.Review and timely complete all Material Error Reviews assigned to you.Reassign Material Error Reviews to appropriate staff as necessary.Responsible for answering/coordinating Escalated Call Backs, as needed.Responsible for answering/coordinating Legal and Hearings inbox, as needed.Responsible for assisting with constituent matters between legal and lines of business, as needed.Assist Legislative Director with state officials. as needed.

What You'll Need for Success:The ideal candidate in this role should minimally have either a Master’s Degree with 1+ years of experience, or a Bachelor’s Degree with 3+ years of experience, or a Associate’s Degree with 5+ years of experience, or at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role. You must meet the following requirements to be considered for employment:Specialized knowledge in program subject matter obtained through experience and/or education. Specialized knowledge of program area including pertinent rules and regulations.Extensive knowledge of all source materials and references including federal and state laws governing the programs.Ability to develop and implement new principles and policies and discern any far-reaching implications.Ability to communicate orally and in writing.The ability to apply general rules to specific problems to produce answers that make sense.Ability to work effectively with a wide variety of stakeholders.Working knowledge of accounting and budget principles.Ability to delegate work, set clear direction, and manage workflow.Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skill sets.

Supervisory Responsibilities/Direct Reports:This role may be utilized in a supervisory capacity based on agency needs. Benefits of Employment with the State of Indiana:The State of Indiana offers a comprehensive benefit package for full-time employees which includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionFlexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilitiesDeferred compensation 457B account (similar to 401k plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:150 hours of paid new parent leaveUp to 15 hours of paid community service leaveCombined 180 hours of paid vacation, personal, and sick leave time off12 paid holidays, 14 on election yearsEducation Reimbursement ProgramGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning access

Equal Employment Opportunity:The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov. The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.