Administrative Coordinator - Accounts Payable

Direct hire opportunity for a Administrative Coordinator with Accounts Payable experience with excellent GROWTH opportunities!

Responsibilities:Ensure accurate and timely submission of hourly payroll data on a weekly basis, including preparation and distribution of payroll reports, and addressing leadership inquiries regarding payroll information.Process invoices for approval, including Purchase Order (PO) matching, invoice coding, and data entry into company systems.Gather and organize information for vendor setup, forwarding necessary details to the corporate Accounting team.Maintain records of contract/lease start and end dates, and review insurance compliance reports.Issue company field checks according to financial guidelines and provide support for petty cash management and check deposits.Oversee general office accounts such as vending, water, and cleaning services as assigned.Maintain comprehensive and confidential records and files, ensuring compliance with company policies, procedures, and state/federal regulations.Assist in candidate screening, interviewing, and maintaining candidate records in company systems to support efficient recruiting processes for hourly plant employees.Coordinate new employee orientations and process relevant paperwork through the payroll and benefits department, including I-9s and onboarding documents.Provide frontline support to hourly plant employees on Human Resources administrative functions, including policy inquiries, leave of absence administration, benefits enrollment, and pay statements.Research, compose, and distribute a monthly plant newsletter.Support employee administration tasks such as employee awards, lunches, and company events, and maintain updated information on employee bulletin boards.

Qualifications:Bachelor’s degree preferred.2+ years of experience in administrative/accounts payable roles.1+ year of HR experience preferred.Strong attention to detail and commitment to confidentiality.Excellent interpersonal and communication skills.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).