Executive Assistant (Marketing/Sales)

Position Overview: The Executive Assistant will play a pivotal role in providing comprehensive support to the President of North America and their esteemed leadership team. This multifaceted position requires a proactive individual who can adeptly manage a spectrum of responsibilities to ensure the seamless execution of company objectives and the efficient functioning of daily operations. The Executive Assistant will serve as a trusted liaison, exercising sound judgment to prioritize tasks, coordinate schedules, and facilitate communication both internally and externally.

Key Responsibilities

Calendar Management: Maintain the President's dynamic schedule, meticulously scheduling meetings, appointments, speaking engagements, and travel arrangements, including both domestic and international logistics. Promptly address and navigate unexpected changes or adjustments with agility and precision.Communication Coordination: Serve as a primary point of contact, liaising with customers, CXOs, and other stakeholders to schedule meetings and manage correspondence efficiently. Facilitate seamless communication channels to ensure clarity and responsiveness across all levels.Project Support: Engage in diverse special projects, ranging from crafting compelling PowerPoint presentations to generating insightful reports and agenda materials. Collaborate closely with various stakeholders to execute projects with excellence and efficiency.Administrative Duties: Undertake a spectrum of administrative tasks, including but not limited to expense report preparation, event planning and coordination, letter composition, and meeting agenda preparation. Demonstrate meticulous attention to detail and organizational prowess in all administrative endeavors.Prioritization and Decision Making: Exercise discernment and discretion in determining the priority of matters requiring the President's attention. Redirect inquiries to relevant stakeholders or personally handle them as appropriate, ensuring optimal time management and focus alignment.Confidentiality and Professionalism: Uphold the highest standards of professionalism and confidentiality in all interactions and communications. Safeguard sensitive information with integrity and discretion, fostering an atmosphere of trust and reliability.

Location: Edison, New Jersey (Occasional travel to New York Office)

Qualifications

Experience: Minimum of 10 years of Executive Assistant experience, with at least 4 years of supporting C-Suite executives. Proven track record of successfully managing complex schedules and high-level communication channels.Customer Engagement: Demonstrated experience in liaising with customer/CXO offices, exhibiting polished interpersonal skills and a customer-centric approach.Industry Familiarity: Prior exposure to technology companies and familiarity with project management principles would be advantageous, enriching the candidate's ability to navigate the company's ecosystem effectively.Communication Skills: Excellent written and verbal communication skills, enabling clear and concise correspondence across diverse audiences and platforms.Technical Proficiency: Proficiency in MS Office applications, including Word, Excel, and PowerPoint, essential for executing administrative tasks with proficiency and accuracy.Education: Bachelor’s degree required, reflecting the candidate's commitment to continuous learning and professional development.