DE&I Assistant

The D&I Assistant will provide support in executing all administrative functions of the firm’s D&I programming, including coordinating logistics for events and providing support for special projects as needed.

This position assists other members of the D&I Team with all administrative functions and reports to the D&I Manager. This role is hybrid remote

Responsibilities include but are not limited to

Providing administrative support for all aspects of D&I focused programs and events, including those related to professional development and training, affinity groups, alumni and client networks, heritage month events, and diverse recruiting and pipeline programs. (E.g., creating graphics and invitations, guest lists, tracking RSVPs, responding to follow up questions, catering, conference room needs, managing high volume orders of program books or gifts, and technological support including Zoom room hosting, breakout rooms, and recording, coordinating plans with audio-visual teams, etc.) Coordinating and tracking firm sponsorships of diversity events and partnerships with strategically aligned organizations (including updating project management trackers, processing invoices, coordinating ad submissions, communicating with internal and external stakeholders about programs, coordinating invitee lists, and following up with attendees for post-event feedback). Processing and tracking all D&I expenses and invoices. Monitoring the D&I team Outlook inbox, and the Annual Day of Service inbox, and forwarding or responding to messages accordingly; maintaining and updating the D&I calendar. Updating the D&I intranet pages and helping develop content. Assisting with industry and market research projects, including in connection with content for the D&I Newsletter. Producing exceptional written work product. Providing support for special retreats and events. Booking conference rooms, arranging A/V and catering, and serving as a visitor coordinator, greeter, and/or host for meetings, trainings, etc. Managing logistics of firm consultant visits, including booking hotels and conference rooms, organizing attorney meeting schedules, working with the security team to ensure smooth security clearances and visitor badges, etc. Updating distribution and membership lists for various D&I groups, and organizing routine messaging (E.g., sending new employees D&I Welcome emails, etc.) Memorializing meeting notes and minutes at various D&I meetings and editing them for circulation. Scheduling and coordinating all D&I Committee meetings.

Qualifications

Four-year college degree and a minimum of one year of administrative experience in professional services, corporate, or law firm environment or a minimum of three years of administrative support experience in a professional services, corporate or law firm environment required. Strong proficiency in Windows operating systems and Microsoft Office Suite and/or related software. Experience with Smartsheet and proficiency in HTML preferred. Excellent administrative and communications skills, both oral and written skills. Strong project management and problem-solving skills. Strong motivation to respond to requests quickly and accurately. Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality, diversity, and colleagues’ roles and responsibilities. Ability to prioritize and manage time effectively. Possess reliability, dependability, and motivation. Strong attention to detail, organization, and process acumen. Ability to work in a fast-paced environment while maintaining accuracy. Ability to prioritize tasks and handle a high volume of work. Exceptional client service, both internal and external; collegiality with colleagues, vendors, and others whom this position has contact. Flexibility to work additional hours, as necessary.

Applicants must submit a cover letter and resume for consideration.