Payroll Processor (Temporary)

Tao Group Hospitality offers competitive benefits for all full-time team members such as:Medical, Dental, and Vision Coverage401(k) Retirement Program with Employer MatchLife and Disability Insurance PlansAncillary Insurance PlansMental Health Support and ServicesFertility & Family Forming Support and ResourcesPet InsuranceEmployee DiscountsTime off and much more!

The Payroll Processor is responsible for interacting directly with venue management to ensure that all payroll data is reported accurately. Their primary responsibility will be to work as liaison between Oracle payroll process and the contact at the venues. This position will work closely with HR and Accounting teams on departmental projects to continually improve service and efficiency. The Payroll Processor will also be responsible for research and resolution of all payroll discrepancies, including stop payment for all lost or missing payroll checks, the issuance of manual checks for all term related payments. Responsibility will also include research and follow up for stale dated checks and documentation for these checks up to and including reporting unclaimed wages to appropriate state agency.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:Assist in the processing of all payroll entries within Oracle. Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processingInput with supplemental payment details (i.e., bonuses, commissions, lump sum payments, etc.)Calculate and provide data so that Oracle can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly. Calculate and provide data to Oracle for retroactive adjustments required for all exempt employees being paid a fixed salaryAudit electronic Timecards to ensure all hours are submitted and processed within the correct pay periodEnsure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelinesInput payroll related adjustments and updates into Oracle, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelinesProcess manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time paymentsWork with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrityConduct both pre and post audits of the payroll input file and corrects any errors prior to file uploadCoordinate with Payroll Leadership team on all pertinent payroll issues. Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines.Assist in the distribution of employee payroll checks and statements. Distribution of employee Forms W-2Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by managementReceive and stamp date receipt of all garnishment orders or inquiries. Submit all wage assignment orders or inquiries to Oracle Payroll Specialist by specified method within 24 hours of receipt per department guidelines.Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgencyActively try to contact employees who have not cashed live checks to ensure that they do not become stale dated. Document all attempts to contact the employee. Update the Unclaimed wage report with updated informationAssist with annual audit preparation; W-2 processing and all year end responsibilities and reportingAssist with projects relating to automation and streamlining of process and procedures for payroll; continues to look for solutions and raise-the-barAssist and/ or completes additional tasks as assigned

EDUCATION/WORKING KNOWLEDGE:High School Diploma required or equivalentProof of eligibility to work in the United StatesMinimum of two to three (2 – 3) years’ experience in electronic payroll processing with Multi State knowledgeExperience with Oracle Payroll services and procedures preferredFluency in Spanish a plusFundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional is a plusMaintain a professional, neat and well-groomed appearance adhering to Tao Group Hospitality standardsProficient in Windows Microsoft Office (Word and Excel)Knowledge and experience with multi-tax jurisdictionsKnowledge of all federal, state, and other regulatory agencies laws for payroll-related compliance

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULEThe work environment characteristics and/or physical demands described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functionsMust have strong problem-solving skillsExcellent written and verbal communication skills requiredAbility to work under pressure and meet deadlinesMust have good positive energy throughout the dayMust be able to read the computer monitors and print legiblyMust be able to sit and/or stand for extended periods of timeMust be able to move quickly through work and set the pace in the officeMust be able to push and lift up to 25 lbs.Small to Medium office environmentOffice, Casino, Nightclub, bar, lounge, and/or restaurant5-25% Local Travel (United States)Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volumeMay work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be requiredMaintain a professional, neat, and well-groomed appearance adhering to Company standardsMust be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous mannerAbility to maintain a high level of confidentialityAbility to handle a fast-paced, busy, and somewhat stressful environment