Program Coordinator

• *THIS IS NOT A C2C EMPLOYMENT OPPORTUNITY. IF YOU ARE AN EMPLOYER, PLEASE DO NOT REQUEST THE OPPORTUNITY TO ASSIST ON RECRUITMENT EFFORTS**

Program/Project Coordinator

Contract: 12 months+

Location: Houston, TX (hybrid - M, T, Th in office)

We are seeking an enthusiastic and professional Project Coordinator to join the Technology and Information Services (TIS) group as a member of the US Utilities Integration (USUI) Project Management Office (PMO) team.

Reporting to the Director, TIS USUI PMO, this role provides a broad range of basic to complex level coordination of support services activities for the Integration program. The successful incumbent will providing support to the team of professionals and technical staff on the program.

These duties included but not limited to the provision of:Employees and contractors joining and/or departing the projectPoint of contact with staff with regards to routine requestsCollation, analysis and reporting of business metrics in support of department goals and objectivesGeneralist administrative duties in support of the USUI PMO team.

ResponsibilitiesKey contact for onboarding and welcoming of all new employee resources to the programParticipate in the creation of the On-boarding process and manual as part of program readinessProvide support for USUI PMO employees and contractors – new employee onboarding (i.e., access card) and/or off boarding requirementsCoordinate and own all on and off-boarding for all types of resources and coordinate with Project teams and project controllerCoordinate local logistics in support of program activitiesProvide Expense Report support for Leads and above levelsResponsibility for program email mailboxes – including scheduling of program-wide meetingsManage program SharePoint site and Teams access

Assists the team of professional and technical staff (Leads and above only) with their specific needs by:Provide support to visiting USUI PMO team members through the coordination of meetings and required follow-upArrange set up of venues/meeting rooms, provide ease of visitor experience by providing building access, visitor is knowledgeable of meeting room locations, support other general administrative requests, etc.Support Project Controls - Gathering and inputting data, variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, etc.Preparation and modification of documents including letters, memos, reports, presentations, work orders as required. Produce communications and materials for distribution to stakeholders for ERP.Use judgment and initiative to communicate with internal stakeholders, clients and colleagues.Providing general administrative duties, e.g., draft correspondence, presentations, spreadsheets, report distribution; prepare expense accounts for signature; new equipment set up for offices, phones, office moves; book maintenance requests, work orders; order business cards; coordinating meetings, functions and special events; maintain office supplies, mail delivery.Track, code and route for appropriate approval all department invoices.Proactive problem solving of day-to-day challenges in work area

Skills Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.Minimum 3 years of progressively responsible and related experience in support of program managementPreference given to candidate with experience supporting large-scale TIS programs.Proven communication, negotiation, and influenceExcellent interpersonal skills with ability to collaborate with diverse work styles.Strong knowledge of related Microsoft Office Suite, company databases, enterprise structure and standard operating procedures; advanced computer skillsRequires a high level of discretion, tact and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.Strong organizational skills with the ability to prioritize work to support to multiple clienteles in a fast-past environment.Ability to make suggestions to streamline and continuously improve relevant systems and processes.Highly motivated, positive and professionalStrong attention to detail and high degree of accuracyAbility to demonstrate initiative and decision-making within scope of responsibility.Experience tracking project resources preferredExperience with SharePoint creation and management preferredStrong team player collaborates well with others to solve problems and actively incorporates input from various sources.Strong analytical and strong problem solving skills - communicates in a clear and succinct manner and effectively evaluates information / data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans.