Legal Administration Assistant
📋 Role Overview & Responsibilities
Must Haves: A minimum of 5 years of professional experience in legal administration. Must be proficient with MS Office Suite, specifically PowerPoint and Excel. Must have scheduling experience, ideally using MS Outlook and/or Teams. Must have demonstrated experience supporting executives/partners. Must have exceptional communication skills, written and verbal. Real estate or financial experience would be a plus.
- Handle calendars, contact lists and meeting arrangements• Prepares and proofreads documents and presentations (all Microsoft Office products)• Process expense reports• Prepares binders and assisting with special projects• Builds workspaces in iManage – Legal document management system• Books travel arrangements• Orders supplies• Prints, scans and file documents (paper and electronic)• Close files• Advanced in Microsoft Office applications and is seen as a subject matter resource• Uses technology to create process efficiencies.• Proactively learns new technology to support the needs of their department• Compiles and presents data in a way that is easy for the end user to understand• Takes content received from others and builds PPT presentations• Considers the full scope of a project and suggests process improvement/ways to streamline• Prioritizes workload to meet deadlines for multiple projects• Keeps team updated on status of projects• Prioritizes multiple tasks effectively and efficiently• Coordinates with business areas to provide timely and accurate information for meetings• Effectively conveys messages to a variety of audiences, in both verbal and written formats• Creates first drafts of email communications or letters to be sent on behalf of an individual in their department• Independently develops viable solutions to problems as they arise• Applies analytical skills to inform key business decisions• Understands and interprets sophisticated information related to both relationships and technical office responsibilities
Qualifications:• 5 years or more of legal administrative experience• Advanced level experience using Microsoft Office Applications – Word, PPT, Outlook and Excel• Values teamwork and a collaborative environment
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This position is located in McLean, VA with potential relocation and sponsorship assistance depending on candidate qualifications.
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