Healthcare Executive Assistant

Description

Provides coordination of administrative functions for the Executive and associated department staff that is responsive to customer needs and supports fulfillment of Heritage Provider Network and Regal Medical Group mission and values.

Creates forms and documentation, including memos, notices and drafts of Policies and Procedures as requested.

May provide support to more than one Executive.

Provides assistance and mentoring to other Administrative Assistants

Handles telephone calls as needed for executive assigned.

Manages incoming mail and coordinates meeting scheduling with other assistants.

Provides assistance in support of asset management.

Manages the order of supplies for IS, Claims, HR and Customer Service.

Coordinates meetings and events for the IS Department.

Coordinates with other assistants for back up support of other Executives.

Develops and fosters a customer satisfaction focused, service mentality within department to strengthen and build relationships with Heritage Provider Network and other departments and communicates a balanced view of Information Systems importance in relation to other departments and business functions.

Supports and coordinates services from external vendors as needed.

Provides administrative support for Projects in process as needed.

Perform copy and fax functions as needed.

Attends meetings and provides support staff as appropriate or directed by Executive

Acts as a back up support for within the department as needed.

Create and/or maintain filing systems.

Adheres to all company policies.

Provides Administrative support for training sessions and assists in the development and delivery of training as needed.

Maintains confidences.

Expense reporting and tracking of payments as requested.

Create reports and presents documentation in a consistent and professional manner.

All other duties as directed by management.

Skills

Administration, Calendar management, Outlook, Project coordination, Project management, Microsoft office, executive support, Office suite, Budget management, Excel analysis, Email, Customer service, Data management

Top Skills Details

Administration,Calendar management,Outlook,Project coordination,Project management,Microsoft office,executive support

Additional Skills & Qualifications

Minimum 2 years previous experience as an Executive Assistant

Exceptional written and verbal communication skills.

Expert in MS Office application use including: Word/Excel/PowerPoint/Access/Outlook/Visio

Experience and understanding of IS operations and support experience encompassing multiple aspects of IS operational activities preferred

Knowledge, experience and understanding of the managed care industry experience encompassing multiple aspects of healthcare operational activities preferred.

Experience Level

Experience with MS Project preferred

Intermediate Level

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.