Business Operations Manager

What We Need

Telesat is building a fleet of Low Earth Orbit (LEO) satellites (Telesat Lightspeed™) with launches planned to begin in 2026.Telesat Government Solutions (TGS) is the US mitigated entity that interfaces directly with the US Government and manages a number of programs that will lead to adoption of Telesat’s Lightspeed connectivity services and develop technology understanding that will provide insights about satellite technology and capabilities that will enhance our capability to serve US Government users.

TGS is seeking a Business Operations Manager/Assistant Facility Security Officer to help manage the operations of our growing office in Arlington, Virginia including Financial and Accounting operations, Office and Facilities Administration, IT and Security Infrastructure Administration, facilitation and management of Contract Support, Marketing & Sales Support, HR administration, and administrative support to staff and President.

The high-level responsibilities will include

Financial and Accounting Operations

Coordinate with TGS’s Managed Accounting Services (MAS) provider the monthly accounting processing, including vendor management, accounts payable and receivable, banking, purchasing, procurement, billing, customer management and processing, General Ledger management and financial reportingWork with company managers to provide feedback on how to improve overall financial performancePerform due diligence on new vendors and coordinate review and approval of invoice activities with applicable staff and managementPerform billing of government customers using such federal procurement sites as Wide Area Workflow (WAWF) and Procurement Integrated Enterprise Environment (PIEE) and other required billing interfacesReview bank activities and ensure monthly banking reconciliations are performed (in coordination with MAS)Oversee bank accounts and generate cash transactions and transfersReview, administer and reconcile corporate credit cardsEnsure time and expense compliance including staff daily entry of time and bi-weekly management approvalsAssist with cash flow forecasting to support internal cash requirementsReconcile recorded billing hours by staff and invoice customersCoordinate intercompany charging and service order agreements with staff, President, and corporateSupport budgeting for revenues, expenses, and capital expenditures in coordination with staff, President and corporateTrack actual expenditures and expenses vs. budgeted projections and advise management on corrective actions including cost reallocation to restore budget levels as appropriateSupport TGS’s Financial Advisor/CFO, President and the Board in financial analysis, planning and financial managementManage travel and expense (T&E) processing and approval process (via Deltek Costpoint® Time and Expense) and ensure compliance with approved T&E policiesManage third-party processing and filing of annual and quarterly tax returns, VA taxes, and corporate registration fees and renewalsWork with company managers to provide feedback on how to improve overall financial performance

Contract Support

Support the execution of administrative modifications to existing contractsSupport file maintenancePerform data entry and retrieval in contracts and financial database to support contract administrationMaintain accurate records of invoices and contractsEnsure compliance with procurement policies and proceduresConducting market research and negotiating pricing

Office and Facilities Administration

Manage vendor relations and negotiate pricing and terms and conditions for office operations including building property management, phone and utilities, housekeeping, secure room, video equipment upgrades and other infrastructure improvements, office and kitchen supplies and general office maintenanceCoordinate and support board meetings and provide administrative support to board members such as travel arrangements and lodgingProcess travel expense reports and other related travel documentsCoordinate domestic and international travelSupport group travel to offsite retreats and other similar eventsExecutive administration support to the President in office administration time management, staff meetings, TGS contract approval, President and Board approvalsMeeting and event planning and implementation (catering, set-up, office presentations and exhibits)Manage (in coordination with IT and Security) staff resources including IT infrastructureMonitor compliance with Federal, State, Local and DoD policies such as signage, occupational safety, emergency medical equipment (AED Defibrillator)Liaise with the Board of Directors membersAssist with drafting ad-hoc and regular communicationsComplete, as needed, all Government-mandated trainingEnsure compliance with Facility Clearance (FCL) Government regulations

Marketing & Sales Support

Support preparation and distribution of TGS brochures, marketing and sales promotional materials, web site, industry conference and trade show registrations, attendance, and travel planningCoordinate with corporate for collateral support and coordinate specific office and regional marketing materials in line with marketing plansCoordinate and participate in promotional activities, conferences and demonstrations to market products and services (set-up/breakdown and support booth activities)Monitor, review and distribute web inquiries

HR Administrator

Support and implement HR training, performance management, and complianceAdminister and manage employee compliance training in coordination with third-party provider NAVEXEnsure and maintain that all employee information is confidential and securely stored digitallyCoordinate onboarding of new employee training and development, orientation of office and personnel dataOrganizational department planningAdminister the time management operations including leave requests, PTO, and business travel

IT and Security Infrastructure Administration

Administrator for GCC High licenses and billing in coordination with C3 Integrated SolutionsProvide program support for CMMC certificationLead administrator for accessing and maintaining employee and third-party login access to Deltek Costpoint®, and NAVEX GlobalManage information technology (IT) and computer systems in compliance with application U.S. Government requirements

Required Skills & Qualifications

5+ years - finance and accounting; office and facilities management, IT management; HR administrator, marketing administratorThis position supports U.S. national security contracts and requires a clearance. Eligible candidates must be a U.S. citizen clearable to Secret; a polygraph examination may be required.The ideal candidate has an active Secret level clearance or adjudicated eligibility.Experience working in a small to medium sized government contracting office environment with excellent time management skills, and the ability to multi-task and prioritize workExperience managing financial operations and reportingExperience with bookkeeping and accounting practices, including cost accounting and cost reimbursement contractsExperience with service-based contract accounting practices for the federal governmentExperience with government invoicing systems for contractors (WAWF, Treasury IPP, etc.)Monitoring of accounts receivables and invoicing, accounts payable and payments, and cashflow trackingManagement and execution of commercial supply and services purchases and service contracts

TGS takes pride in being an equal opportunity employer that values diversity in the workplace. Qualified applicants will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law.

We are committed to providing the best candidate experience possible including any required accommodations at every stage of our interview process. All qualified applicants that have been selected for an interview that require accommodations, are advised to inform the Telesat Talent team accordingly. We will work with you to meet your needs. All accommodation information provided will be treated as confidential.

About Telesat

Backed by a legacy of engineering excellence, reliability, and industry-leading customer service, Telesat is one of the largest and most successful global satellite operators. Telesat works collaboratively with its customers to deliver critical connectivity solutions that tackle the world’s most complex communications challenges, providing powerful advantages that improve their operations and drive profitable growth.

Publicly traded since 2021 and headquartered in Ottawa, Canada with offices and facilities around the world, Telesat’s principal shareholders are Canada’s Public Sector Pension Investment Board and Loral Space & Communications Inc. (NASDAQ: LORL).

Telesat Government Solutions is a wholly owned subsidiary based in Arlington, VA with responsibility to take all of Telesat’s products to US and foreign Government customers, to devise solutions to fit user community requirements, to ensure that Telesat’s products are fit-for-purpose, and to prepare a scalable organization to meet the needs of delivering on Lightspeed’s promised service levels.