Document Management

Description

Responsible for receiving, processing, and filing a multitude of document types and requests for the Consumer/Participant run programs. Assure ongoing compliance with Tempus quality and FI contract requirements. Assist in interdepartmental communications in regards to document receipt and processing.

Office hours and location

Stoughton, MA

Sunday - Thursday, 700am - 3pm

Monday - Friday, 830am - 430pm

Essential FunctionsMust have office experienceFast learnerTypingAttentive and AccurateSelf motivated Print, Separate, Review, and Distribute incoming documents, via fax and daily mailProcess Consumer & PCA Requests and UpdatesProcess Change Form & Supply RequestsProcess bi-annual Consumer & PCA Contact Forms and Address ChangesReview & Process e-mails and faxesReview & Process miscellaneous requests, including Wage Reports, Employment Verifications and Social Security Wage VerificationsResearch & Process issues via in-house Communications toolPerform Quality Control on PCA Address ChangesAll other duties assigned by the Document Management Supervisor

CompetenciesProfessional, friendly & understanding personalityAbility to work efficiently as a team player as well as individually with minimal directionSelf-motivationAbility to consistently maintain and build positive working relationshipsWillingness to learn new information dailyExcellent organizational skillsAbility to multi-task and meet deadlinesPunctuality and dependabilityFamiliarity with office machines, equipment and softwareAbility to respect and maintain confidentialityAttention to accuracy and detailStrong interpersonal and analytical skills

Requirements

Preferred ExperienceProficiency in Microsoft Office software

Required EducationHigh School Diploma

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and scanners.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands and fingers and also must be able to reach with hands and arms.

Travel

No travel is required for this position.

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

EEO Statement

Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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