Administrative Assistant to CMO/COO, Full-Time, Days

24003254

Administrative Assistant to CMO/COO

Full-time

Are you looking for a rewarding career with an award-winning company? We are looking for a qualified Administrative Assistant to join Texas Health.

Work location: Texas Health Fort Worth - 1301 Pennsylvania Ave, Fort Worth, TX 76104

Work hours: Full-time, 40 hours/week; Monday to Friday 8 AM-5 PMWork with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans.

Ensure priority matters are identified and communicated accurately timely. Follow up, as necessary. Relieve COO/CMO of administrative matters by anticipating needs, prioritizing importance, and taking action to meet them. Screen calls, mail, and emails. Research a wide variety of information and respond to those that can be handled at assistant level. Serve as a liaison communicating instructions and/or information to hospital/THR executive management, direct reports, internal/external customers, committees, and physicians. Promote competence of hospital, COO/CMO and senior management at all times. Maintain files for correspondence or forms requiring signatures. Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively. Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education, or events. Create drafts or final written correspondence. Maintain files, records, and manuals which may be of a sensitive nature. Manage upkeep of manuals and education materials. Monitor deadlines and ensure deadlines are met. Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities. Answer a multi-line phone, responding to call or forwarding to proper person. Prepare correspondence, emails, reports. Coordinate travel arrangements, including transportation, hotel, and conference expenses. Organize and maintain files of correspondence, committee, and council information. Oversee selection and maintenance of Administration's office equipment. Coordinate calendars and schedules meetings. Open, prioritize and distribute mail. Work with various departments (i.e., Quality Management, Medical Staff, Business Development) on meetings and meeting materials including documents, booklets, etc. Work in conjunction with various hospital areas to create and/or update presentations and materials. Hospital-wide resource for individuals who need assistance with contact information, documents, presentations, policies and/or SharePoint. Hospital-wide resource for all administrative hospital wide policies and procedures; maintain master file and policy library intranet site. Respond to requests and inquiries from physicians, trustees, and other stakeholders. Site Administrator for contract management site. Review, obtain appropriate signatures and posts contracts/agreements. Other duties as assigned.

Additional perks of being a Texas Health Executive Administrative Assistant:

Benefits include 401k with match, PTO, medical, dental, Paid Parental Leave, flexible spending accounts, tuition reimbursement, student Loan repayment program, as well as several other benefits. A supportive, team environment with outstanding opportunities for growth. Explore our Texas Health careers site for info like Benefits, Job Listings by Category, recent Awards we’ve won and more.

Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org.