Legal Administrator

A full-service regional law firm based in Roseland, NJ, is looking to hire a Practice Group Administrator (PGA). The PGA is an exempt position that reports directly to the Director of Legal Support Service and works closely with the Practice Group Leader(s) (PGL) on the initiatives and goals specific to the practice group while maintaining compliance with Firm standards.

ResponsibilitiesDevelop relationships with attorneys, paralegals and non-legal personnel to foster trust and confidence in the function and roleSurvey associates and counsel weekly for their capacity to handle new assignmentsPrepare reports on a weekly/monthly basis to review billable time and to ensure that hours are being entered timelyAnalyze of data in Iridium to associate/counsel capacity responses to ensure equitable distribution of assignmentsTrack associate/counsel matter assignments to ensure associates/counsel gain experience working on different matter types and working with various membersObtain and review monthly status reports from associates/counselsCoordinate logistics for practice group meetings including scheduling, room reservations, technology and catering requirementsOrganize group events such as group lunches, dinners and other outings and celebrations of important milestones and eventsHold monthly and quarterly practice group member meetings to discuss department issues, policies, financial data and firm updatesLiaise with the Human Resources on all aspects of performance evaluations, issues and documentationCoordinate meetings with prospective clientsAssist with creating/revising presentations

RequirementsBachelor’s degree or equivalent experience requiredTwo plus years of relevant experience in a law firm or professional services firm environment preferredSelf-motivated, takes initiative and demonstrates good judgment