Proposal Specialist

Brewer-Garrett (BG), a trusted leader in the facility solutions industry, has been providing engineering, design, installation, and operations and maintenance services for over six decades. BG’s purpose is to offer superior excellence, reliability, and innovation that meets the needs of our clients across various industries, including educational institutions, commercial buildings, government, and healthcare facilities. BG’s commitment to offering comprehensive facility solutions has led us to be recognized by the National Association of Energy Service Companies (NAESCO) as an Accredited Energy Service Company, and also by the Federal government as one of 20 energy service companies, world-wide, to be awarded the DoE ESPC Generation 4 IDIQ contract. Our mission is to raise the benchmark in customer service for the building services and energy industry by making a substantial investment in people, programs, and technology.

JOB SUMMARY: This person will coordinate the development, assembly, packaging, and submission of RFPs and RFQs for potential clients in order to generate new business. They will be part of a team that welcomes and encourages new ideas and innovations; working closely with both executives and associates. The proposal specialist will designate assignments and will craft persuasive and accurate descriptions on how Brewer-Garrett best fits the expectations and outcomes of a potential client. This role is specialized for individuals with a keen sense of detail; excellent writing, editing, and time management skills; the ability to meet deadlines; and a willingness to learn.

DUTIES/RESPONSIBILITIES:Collaborates throughout the proposal process including the coordination of project-specific information, development of content, and meeting all essential guidelines and target datesPrepares and manages the development and execution of responses to Sources Sought, Statement of Qualifications (SOQ), Request for Qualifications (RFQ), Request for Proposals (RFP), and presentations Reviews and interprets solicitation documentsConducts kick-off meetings with bid team membersAssembles and populates proposals (based on solicitation requirements and answers from Q&A meetings)Utilizes templates to ensure consistency and best practiceCreates precise, well-written narratives for non-technical proposal inquiriesEnlists subject matter experts for project specific technical narrativesCreates/assists in the development of graphic/visualsProofreads, edits, and formats proposalsEnsures proposals are compliantPrints, assembles, and readies proposals for overnight delivery, hand delivery, and/or electronic submissionDevelops presentations and supporting materials for proposal interviews, to include interview prep, Q&A with bid team, situation practices, and providing feedbackContributes to the upkeep of the proposal databaseMaintains excellent communication skills throughout the entire proposal processDevelops and maintains written and graphic promotional materialExhibits outstanding organizational skills and accurately populates all project-specific information in the databaseWorks exceptionally well in a team and promotes a professional environmentPerforms other duties as assigned

QUALIFICATIONS: Bachelor’s degree in marketing, communications, writing, English, and/or editingProficient in Microsoft Office Suite, SharePoint, Teams, Word, Excel, and SalesforceExcellent verbal and written communication skillsExcellent organization skillsAbility to balance workload, prioritize, and work under tight deadlines with a positive attitudeAbility to work independently without supervisionAbility to function effectively as part of a teamSelf-motivated, goal-oriented, and quality-drivenFlexible to work outside of normal business hours, as required

WHAT WILL SET YOU APART: Previous experience with managing social media Excellent organizational/project management skillsExperience in the proposal processKnowledge in Adobe Creative Suite(In-Design, Illustrator)Strong communication skills (oral and written); must be able to effectively relay information to various audience groups.Strong interpersonal skills; ability to foster and maintain positive working relationships with individuals internal and external to the company and from various backgroundsStrong organization skills with the ability to self-motivate and prioritize tasks; must be able to effectively manage own schedule with limited oversightMust be able to prepare professional written communications (emails, documents, etc.) Must demonstrate professionalism and tact in all interactionsDemonstration of time-management skills with a proven ability to meet deadlinesGood analytical skills; ability to analyze data and relay trends and potential outcomes; ability to evaluate problems and identify resolutions; good negotiation skillsAbility to maintain satisfactory attendance

WORKING CONDITIONS & PHYSICAL DEMANDS

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move products and supplies, up to 50 pounds.

BG offers competitive pay and an outstanding benefits package that includes a 401(k) with company match, health/dental/vision, life insurance, disability insurance, flexible spending, paid time off, yearly performance bonus, on-site gym, and a great work environment!

BG is proud to be an EOE and Drug-Free Workplace.