CHIEF FINANCIAL OFFICER / CONTROLLER

CHIEF FINANCIAL OFFICER/CONTROLLER AT THE HARMONIE CLUBAre you a seasoned financial leader with a passion for tradition and excellence? The Harmonie Club, a beacon of tradition and modernity since 1852, seeks a visionary Chief Financial Officer/Controller to spearhead its fiscal operations. As the second oldest social club in the city, The Harmonie Club is not just a venue; it's a revered institution where members and their families indulge in superior dining, entertainment, engaging programs, and athletic facilities. The Harmonie Club’s Beaux Arts building on East 60th Street is a testament to its commitment to preserving history while embracing the future. If you're driven by integrity, strategic thinking, and a collaborative spirit, join us in shaping the next chapter of The Harmonie Club's storied legacy.

CHIEF FINANCIAL OFFICER/CONTROLLER OVERVIEWThe Chief Financial Officer reports to the General Manager and Board Treasurer. They manage and develop a 2-person staff in the accounting office. The incoming CFO/C will be a poised individual with an executive presence who will serve as right-hand to the General Manager. This CFO/C is “hands-on” with “Hospitality DNA” and understands that no job is too big or small, and everyone at the Club respects and supports cross-functional team members. They will be integral to the leadership team and a thought partner who brings sensitive and creative suggestions and solutions to challenges.

LEADERSHIPTeach. Share subject knowledge with employees who can then learn and benefit from fiscal understanding and, in turn, increase their productivity and accountability within their functions.Work closely with all department heads to develop annual budgets. Provide management and department heads with the necessary and timely data to operate their departments efficiently and economically.Present financial information to finance committees and Boards (Club and Foundation).Defend financial information and state-of-affairs when needed with data-backed tools to support the position and a confident presentation.

FINANCIAL OPERATIONS AND MANAGEMENTOversee the financial operations of the Club.Create detailed cash flow projections.Develop and implement accounting and fiscal policies.Formulate accounting procedures to facilitate Club operations and provide financial statements to the General Manager, the Treasurer, the Board, and various Club committees.Prepare the club's monthly income statement, balance sheet, cash flow, and financial analyses.Develop annual budgets, forecasts, and metrics to gauge the Club’s operating performance.Reconcile monthly ledgers, including payables, receivables, and bank accounts.Produce and review weekly operating food and beverage flash reports, including revenue, purchases, labor, and other expenses.Produce and maintain P&Ls for all banquet functions with a monthly recap report.Review and secure signatures for all Club checks.Manage all accounting technology, including the general ledger and POS system.Inform and advise department managers of the financial aspects of their responsibilities.Assure timely production of monthly membership billing and collection procedures and oversee banquet billing and collection procedures.Maintain compliance with laws and regulations governing private, not-for-profit clubs.Prepare a full report of the year’s financial operations for presentation at the Club’s Annual Meeting.Identify areas needing improvement in the financial operation and provide recommendations.

FINANCIAL REPORTING AND COMPLIANCEGenerate annual audit schedules prior to the review; provide auditors with all requested information promptly.Prepare documents and requisite records for the annual audit.Review 990, 990 T, NYS CT-13 when prepared by the auditors and ensure timely submittal.Prepare and file annual Form 1099 and 1096 miscellaneous income forms.Prepare monthly sales tax returns and quarterly tax returns, including but not limited to 941, NYSUI, and Disability Insurance returns.Compile and prepare an annual operating budget, including committee and progressive capital budgets.Prepare monthly reconciliations for A/P, A/R, Bank Accounts and Investment Portfolio.Evaluate all insurance (liability, D/O, art, workers comp, disability, etc.) policies and recommend appropriate coverages.Regularly analyze Club records to determine the adherence to financial controls that the Club has established.Maintain timely files and pay monthly and quarterly NYS Sales Tax and Use Taxes.Submit and maintain necessary liquor and other licenses.

ADMINISTRATIVE AND HUMAN RESOURCES MANAGEMENTMaintain fundamental Human Resource administrative policies, including hiring procedures, annual updates, and employee records.Ensure compliance with all labor agencies (e.g., NLRB, EEOC).Secure master (original) copies of all labor contracts and agreements.Ensure holidays are applied properly for union employees and oversee the financial and HR aspects of the Club’s union relationship.Oversee legal and regulatory compliance, insurance, and risk management. Manage HR and payroll functions, including benefits and tax payments, and ensure compliance with all federal, state, and city regulations.Maintain accounting and employee manuals. Ensure all permits (liquor license, health, and fire certifications, occupancy, etc.) are current and updated.Supervise a 2-member accounting team.

CONTRACT AND SUPPLIERWork with the General Manager and Club Treasurer to negotiate property/casualty insurance, energy, and other significant contracts to minimize the club’s expenses.Spearhead annual insurance renewals, and bids, and assist GM with Local 6 negotiations.Oversee product purchasing and receiving procedures and systems with the Executive Chef.Maintain copies of all contracts with third-party suppliers and contractors.

INFORMATION TECHNOLOGY AND MEMBERSHIP MANAGEMENTOversee the Club’s IT functions; maintain the Club’s accounting systemAssess the Club’s needs for modern technology to increase productivity and effectiveness and propose/implement solutions for the Club to become more current in this area.Respond to member inquiries, correspondence, and e-mails.Evaluate and oversee the operation of the Club’s IT systems.Maintain membership records, update computer records, and inform the Officers of the Club of any significant changes.

OTHERAssist, as requested by the entities and approved by the Club, with the operation of the Harmonie Preservation Foundation, the independent 501(c)(3) charity sponsoring projects related to the Club’s landmark building façade and supporting infrastructure. KEY ATTRIBUTESThe highest standards of ethics and integrity.Leadership capabilities and high EQ.Thorough understanding of finance and accounting.Strategic thinking and natural “thought partner” style.Results driven.Business acumen with strong “dashboard” and KPI/metric focus.Decision-making ability.Fiscal management.Strong and naturally collaborative style. Loyalty and desire to be a leader at a historic club.

CANDIDATE QUALIFICATIONSAbility to understand and embrace the character of the Club and the interpersonal skills to communicate with and earn the confidence of its members.Deep experience and ability in budgeting, forecasting, strategic planning, and analysis. The ability to play a critical role in formulating and implementing budgets and strategic and operating plans.Appropriate administrative and operational experience.Demonstrated ability to mentor and lead employees and build practical and effective administrative processes.Experience with 501c7 non-profits.Experience working with unions and union negotiations.Proficiency in Club software for finance and accounting.Demonstrated strong oral, written, and interpersonal communication skills.Team-oriented and consistently meets deadlines.Influential leadership with the ability to mentor and lead others.Expected to participate and properly represent Harmonie in various industry organizations /associations.

EDUCATIONAL AND CERTIFICATION QUALIFICATIONSBachelor's Degree from a four-year college or university with a concentration in Finance or Accounting.A minimum of 5 years of progressive accounting experience at the controller or assistant controller level or equivalent in a club or similar operation.Hospitality/Club experience preferred.CPA a plus.

EMPLOYMENT ELIGIBILITY VERIFICATIONIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.