Special Events Coordinator

SPECIAL EVENTS COORDINATORThe Impact Agency (New York)

THE IMPACT AGENCY is a strategic marketing and events firm based in New York City and Los Angeles that leverages long-standing talent relationships to amplify word-of-mouth campaigns for film, television, and brands through organic social media engagement, traditional red-carpet events, tastemaker screenings and promotional mailers.

Summary of Position:The Impact Agency team is seeking a special events coordinator to join the New York team. In this role, the candidate would oversee The Impact Agency’s scope of work as it relates to the red carpets at New York special events, along with assisting the New York team with general, day-to-day tasks related to producing special events including film and television screenings, premieres, and luncheons.

Responsibilities include:Oversee The Impact Agency’s red carpet & photo moments onsite at New York special eventsLiaise and plan with studio clients and external PR agencies leading up to events to assess and coordinate The Impact Agency’s scope of work as it relates to the red carpets for each eventBook and coordinate house photographer; Receive and distribute house photographer links; Coordinate and lead house photographer on-site at eventsCreate face sheets and digital name placards for tastemaker guests in attendance at red carpet events, along with sharing daily updates to the PR agencies on notable confirmed guests for each event Lead red carpet arrivals for Impact tastemaker guests and manage flow of overall arrivals in tandem with client/PR team and film/series talentLead The Impact Agency’s freelance red carpet support staff onsite event to ensure they are prepared and clear on the event’s red carpet flow for arrivalsHandle all post-event communications with guests including the distribution of photo links, social assets/handles, and suggested social media copy for posting online Handle all red carpet related inquiries and communications as needed internally and with tastemaker guests, clients, and external PR agenciesSupport the New York team with general, day-to-day tasks to execute special events. Including but not limited to: Recording notes during studio client calls, gathering film and series details from studios, drafting invitation copy and confirmation language for events, attending venue walk-throughs in New York City, creating seating charts for theaters, assist with production & logistics tasks leading up to events, capture content onsite at events and post on the Impact Agency’s Instagram following each special event

Required Qualifications:Minimum of 2 years of related work experience in the entertainment industryAvailability to work traditional East Coast hours in addition to evening and weekend eventsMust be located within Manhattan, Brooklyn, Queens, and The Bronx and available to attend in-person walkthroughs and events as needed during the weekStrong communications and interpersonal skills are required for this role. Must be comfortable interfacing with high-level guests, clients/PR teams, and leading red carpets onsite as neededAbility to be discreet and maintain confidentiality/professionalismStrong organizational and time management skillsSuperior attention to detailAbility to multitask, juggle multiple events at once, and be proactive.Proficiency with PCs, Microsoft Office applications and Google SuiteAbility to be discreet and maintain confidentiality/professionalism

Preferred Qualifications:Knowledgeable of filmmakers, upcoming TV & film releases, and the overall entertainment industry/pop culture/current events.Proficient in Photoshop and/or have professional Graphic Design experience

Please send current resume to asst@theimpactagency.netwww.theimpactagency.net Instagram: @impact_ig