Executive Assistant

A leading Private Equity firm is looking for a standout candidate to support a team. This role necessitates an individual who is ready to collaborate closely within a tight-knit team and oversee various tasks. Responsibilities include calendar management and travel planning, coordinating team and client meetings, preparing presentations and project materials, and keeping track of expenses and long-term action items. If you are a dedicated, ambitious individual looking for an opportunity to support a hardworking and fast-paced firm and want to reap the rewards of your hard work we’d love to hear from you!

ResponsibilitiesSupport the team with administrative responsibilities efficiently and effectively.Serve as a gatekeeper while proactively prioritizing active projects.Oversee meeting logistics from preparation, execution, and debriefs.Manage travel and meeting logistics. Maintain and keep files up to date, handling confidential documents with discretion.Work on special projects, including project coordination, documentation, and material preparation.Collaboration with the team on firm-wide project initiatives.Anticipation of things before they happen and the ability to be proactive.Ensure meetings are as productive as possible by reviewing agendas in advance, scheduling requisite preparation time, preparing briefings, and coordinating follow-up.Attends meetings as needed to identify action items and follow up on behalf of the executives. Take notes during meetings and make sure that action items are executed.Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing Outlook.Back up and support others on the administrative team.

Ideal ExperiencePossession of a bachelor’s degree from a distinguished undergraduate institution.Interest in engaging with a team-oriented culture, typically onsite four days a week.8+ years of administrative experience within investment banking, private equity, or top-tier consultancy.Familiarity with Concur software is a plus. A history of adeptly interacting with management, colleagues, and external stakeholders.Capacity to thrive within a small, collaborative team setting.Ability to engage effectively with senior executives.Proficiency in conveying analysis using Microsoft Word, Excel, Outlook, and PowerPoint, showcasing high-quality messaging, organization, and formatting.Eagerness to always maintain responsiveness.History of success in demanding, time-sensitive environments.Outstanding written and verbal communication skills, including strong email etiquette.Exceptional organizational abilities coupled with meticulous diligence.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.