Clerical Admin
📋 Role Overview & Responsibilities
Company OverviewThe Pineapple Agency is an award-winning, independent experiential marketing agency specializing in designing and executing strategic experiences with limitless creativity. The Pineapple Agency partners with brands and other agencies to bring boundary-pushing creative ideas to life through 360º campaigns anchored by experiences.
Founded and based in Denver, CO, with a world-class fabrication shop in Las Vegas, NV - we aim to create breakthrough work for our clients through brand activations, music festivals, live events, PR stunts, mobile tours, pop-ups, content creation, virtual events, advertising campaigns, and more.
Job DescriptionThe Pineapple Agency is seeking a Clerical Admin for temporary, full-time positions in a world-class fabrication shop. This role is essential for supporting the production needs leading up to and during EDC Las Vegas, starting ASAP and ending on May 20.
Our 45,000 sq ft scenic fabrication shop located in North Las Vegas has a partnership with our long-standing client, Insomniac Events. Part of our partnership is repairing and refurbishing assets that will be deployed at Electric Daisy Carnival LV (EDC). You would be working on stages, decor, costumes, crates, and anything in between.
We seek individuals with expertise in specific areas, including electrical work, scenic carpentry, welding, and scenic painting. This is an excellent opportunity for skilled professionals seeking short-term employment in a dynamic and exciting environment.
If you are a skilled Clerical Admin in the scenic fabrication world ready to dive into exciting projects with an even more exciting team - please apply today.
What you’ll do:Provide administrative assistance to TPA internal and external teams throughout the project lifecyclePrepare and distribute project-related documentationAssist in the coordination and tracking of EDC repair shop timelines, milestones, and deliverables.Communicate project updates, status reports, and key milestones to stakeholders as needed.Handle all billing for the EDC Repair Shop projects based on project milestones, completed work, and approved expenses at the end of the project lifecycle.Ensure accuracy and completeness of billing information, including client details, project codes, and billing rates.Organize and maintain project documentation, including contracts, agreements, change orders, and other legal or financial documents.Identify and escalate any issues or discrepancies to appropriate stakeholders for resolution.Adapt to changing priorities and multitask effectively in a dynamic work environment.Any other related administrative duties, as assigned
What you have:Mid-to-senior level experience requiredExperience in scenic, fabrication, and/or festival environments is preferred.Ability to thrive in a fast-paced, high-pressure environment.Strong written and verbal communication skills in all mediums.Strong problem-solving skills and adaptability to changing demands.Must be able to work independently with minimal supervision.
Work EnvironmentThis position will be expected to be available and commute to the North Las Vegas warehouse, Monday through Thursday, for four 10-hour shifts until May 20, 2024. If needed, this position may be expected to work overtime, evenings, and weekends.Local candidates are preferred, but out-of-state applicants will be considered if their experience aligns.This position may encounter situations where the ability to freely access all points of a fabrication shop in wide-ranging climates, conditions, and environments is required. Additionally, this role will be expected to be willing and able to work in a physically demanding environment, including operating heavy machinery, being exposed to loud environments, lifting objects ~50lbs+, and fabrication work. This position includes complying with Company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Compensation This position is non-exempt and will pay $20-35 per hour, dependent on experience. This position is eligible for applicable overtime laws. Due to the temporary nature of the position, this position is not benefits-eligible.
The Pineapple Agency is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The Pineapple Agency is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
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This position is located in North Las Vegas, NV with potential relocation and sponsorship assistance depending on candidate qualifications.
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