Shipping and Receiving Specialist

This position, reporting to the Senior Manager, Warehouse Operations, performs a variety of shipping, receiving, inventory, and kitting tasks. Verify materials received are as ordered and routes incoming items to appropriate departments/locations. Prepares items for shipment ensuring cost-effective courier services. Controls inventory on-site and as it moves to Production or requestors. Verifies accuracy of all inventory transactions and records.

Primary Responsibilities:Processes shipments of customer orders. Pick, pack, perform ERP transactions, and ship orders to customers.Processes trunk stock requests to internal employees. Pick, pack, perform ERP transactions. Use appropriate logs and ships to employees.Prepares shipments for postal or commercial conveyance; determines most economical and efficient shipping method; selects appropriate shipping container; packs items to ensure safe delivery.Prepares bills of lading; checks items to be shipped against shipping orders to ascertain that quantities, destination, and routing are correct.Prepares commercial invoices for international shipments. Performs search for harmonized codes as needed to ship items. Traces lost shipments and/or customer claims of lost shipments, initiates proof of delivery documents.Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers.Sorts, counts, packages, labels, insures, unpacks, and/or logs inventory which is shipped or received.Inspects incoming shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.Delivers items to requisitioning departments.Forwards inventory items to Quality for inspection as required. Receives inspected inventory from Quality and puts away in the appropriate inventory location.Maintains updated and accurate records of inventory, including transfers, movements, issues, cycle counts, and logs.Prepares periodic inventory reports.Performs cycle counts in various inventory locations. Prepares reports on inventory accuracy.Troubleshoots quantity discrepancies between stock and records.Monitors expiration date of materials and products in inventory. Verifies expiration date accuracy on materials, logs, and in ERP system. Prepares periodic reports of material expiration dates.Performs kitting and assembly of various products such as Return Kits, accessories, and special projects.Backup for Printing product labels for production work orders.Maintains department database and logs, prepares routine reports, and files shipping/receiving/inventory records.Operates dolly and/or pallet jack in loading and unloading supplies and equipment; may assist in routine maintenance of equipment and shipping area; may lock shipping area and set alarms.Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards.Maintain regular consistent attendance and punctualityMinimal cell phone use.Performs miscellaneous job-related duties as assigned.Other duties as assigned. Knowledge, Skills, and Experience:3 to 5 years of proven experience in Receiving, Shipping (International as well as domestic), and Inventory control.Knowledge of inventory controls including segregation requirements, labeling, controlled movements, and environmental control/monitoring.Experience in both large and start-up companies in a medical device environment is preferred but not required.Experience using ERP systems, preferably SAP ByDesign and those commonly used in the medical device field.Knowledge and experience in Bill of Material structures is preferred.Experience in FDA or ISO environment is preferred but not required.Strong organizational and office skills including Windows, Outlook, and MS Office.Strong written and oral communication skills. Ability to interact and communicate with transportation suppliers via telephone and email.Ability to establish and maintain good working relationships with all functional areas.Ability to multi-task and work independently.Knowledge of postal or commercial shipping methods and procedures, including hazardous battery shipping.Knowledge of incoterms, AES filing requirements, and basic international shipping rules.Ability to receive, track, and distribute materials, supplies, and equipment.Ability to read, sort, check, count, and verify numbers. Ability to perform simple arithmetic.Ability to pay great attention to detail.Ability to read and write.Ability to use a computer, edit, and create documents.Ability to prepare routine administrative paperwork. Records maintenance skills.Ability to understand and follow safety procedures and maintain quality, safety, and/or infection control standards.Knowledge of light equipment operation and/or maintenance.Ability to lift and manipulate heavy objects up to 25 lbs. Ability to sit or stand for extended periods of time.Ability to lead and train staff.Ability to detect problems and report information to appropriate personnel.High School Diploma required.