Student Program Coordinator, Texas McCombs

Job Posting Title

Student Program Coordinator, Texas McCombs

Hiring Department

Energy Management and Innovation Center

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

The Kay Bailey Hutchison Energy Center seeks to be the pre-eminent energy initiative at the intersection of energy, business, law, and policy. "The focus of the center is education for our students and convening experts and leaders in the energy sector to explore the most pressing issues facing the energy industry today." Senator Kay Bailey Hutchison, Founding Member. Learn more here- https://www.mccombs.utexas.edu/centers-and-initiatives/kbh-energy-center/

Purpose

The Student Program Coordinator will advance the KBH Energy Center’s mission by reporting to the Senior Outreach Program Coordinator and working with the Managing Director to further develop and execute strategic student programming. The purpose of the Student Program Coordinator role is to expand and elevate the Center’s reputation in energy studies by leveraging the University’s academic coursework with practical knowledge and experiences to prepare tomorrow’s energy leaders. This role will be lead on all the Center’s student-facing events and will work to maximize the student program experience in collaboration with our KBH Energy Center team members.

Responsibilities

Program Coordination

Assists the Managing Director and Senior Outreach Program Coordinator with the program operations for the Kay Bailey Hutchinson (KBH) Energy Center. Programs include the Student Advisory Council Luncheons, Women in Energy, UT Energy Week/Spring Summit, student treks, case competitions, student hackathons, industry nights, mentoring programs, tailgates and student networking events.Responsible for student engagement at events and programs, including encouraging student attendance through class participation.Manages and expands existing relationships and builds institutional partnerships with schools and other organizations regarding the development and promotion of education programs.Responsible for sharing events and programs with other colleges and encouraging student attendance.Manage, track, and recruit student groups to participate in events and programs.Develop promotional strategies and work with the event and marketing coordinators to develop materials and social media content that caters to students.Complete monthly tracking and reporting, including but not limited to material development, departmental partnership information, and student participation at events.Manage the Energy Management Program (EMP) student group with the Academic Director and Assistant Director.

Event Assistance

Works with the Senior Outreach Program Coordinator and Communication Specialist to assist in student events. The event coordinators will lead the circumstances, but the student program coordinator will be in attendance to assist students with questionsOn occasion, I will be asked to schedule rooms and arrange other details for student meetings and receptions.Will provide help in the planning and management of conferences, panel discussions, case competitions, etc.

Energy Management Minor

Works with the Assistant Director of EMP to meet with advisors across campus to provide information regarding the energy management program to encourage them to speak with students about the program.Supports the growth of the Energy Management (EM) Minor through administration involved with expanding classes and programs and helping to increase applicants to increase the quality and variety of applicants and meet enrollment goals.Connect students in the Energy Management Minor with opportunities.Assists the Assistant Director of EMP with the collection and initial processing and screening of applications; provides information to faculty about students enrolled or applying to the minor; works with faculty to assist in processing and selecting applicants.Includes information regarding degree plans, minor requirements, degree enhancement, experiential learning opportunities, petitions and override course selection/substitution, and registration.Facilitate and execute summer programming such as speaker series and treks.

Mentoring Program

Work with our Managing Director and Senior Outreach Program Coordinator to pair each mentor with a mentee and provide mentors with guidance concerning what to teach mentees. Create a mentor survey for alumni and students to respond to. Provide mentors with a list of goals that the mentor and mentee should accomplish throughout the program. Monitor and evaluate mentor/mentee relationships.

Administrative Support

Compile, update, and maintain email lists and contacts in UT databases. Process contact reports for events/meetings/visits, etc.Travel – prepare and process internal travel forms (RTAs and OOEF) for Academic Directors and Assistant Director.Will assist with student event invoices and payment processing when needed.Help select, train, and manage student workers to assist with programming, events, and logistics.

Required Qualifications

Demonstrated success in a customer service environment and the ability to communicate effective relationship management.Effective communication skills and ability to work independently as well as collaborate in a team-oriented environmentPrevious success managing multiple projects, assessing work priorities, and as well as regular ability to meet deadlines.Demonstrated proficiency in organizing and recording data.Proficiency with software, especially MS Word, Excel, and Outlook and comfort learning new technologiesBachelor’s degree and three years of experience coordinating or administering a program; or 1 year with a Master’s degree.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s degree in Communications or Business.More than the required relevant experience.Experience with building professional relationships with students, sponsors, council members and/or other external stakeholders through outreach, recruitment, development and other forms of engagement.Prior experience with program management and event planning: conferences, trade expos, round tables, meetings, career fairs, industry speakers, panels, dinners, travel, networking receptions, etc.Experience with University of Texas policies, procedures, and administrative systems.

Salary Range

$49,500 annually

Working Conditions

Works in standard office conditions, in a shared office environment.Some evening and weekend hours may be required during peak periods and special events.Repetitive use of a keyboard at a workstation.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position and is eligible for occasional remote work

Required Materials

Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.