Senior Events Manager

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UTSA Today or on Twitter , Instagram , Facebook , YouTube or LinkedIn .

Posting End Date: Applications will be accepted through 11:59 PM CDT on 05/02/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $40,000- $42,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials

Resume and cover letter are required.

Job Summary

Essential Functions

Independently plan and coordinate support operations for a large volume of events for the Student Union. Responsible for scheduling and supervising events and coordinating technical, physical, and other required support.

Core Responsibilities

Initiates, plans, schedules, and manages on and off-site university events to include coordination/procuring of location, facilities, technical services, supplies, marketing, publicity, and personnel. Coordinates work orders and maintenance to event rooms or equipment. Coordinates financial transactions, including budget tracking, invoicing, billing records, and payroll. Monitors accounts for events. Ensures sufficient support personnel are hired, trained, and available. Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events. Communicates information regarding facility use, program operations, and campus policies, regulations, and procedures to customers and the University community. Creates, develops, and produces marketing materials for events such as posters, flyers, programs, and other advertisements. Approves advertisements submitted by internal or external customers for advertisement in university-approved posting areas. Supervises ticket production and sales. Prepares reports and statistical information. Coordinates and/or participates in special meetings. Performs other duties as assigned.

Required Qualifications

Bachelor’s degree in a related field from an accredited university. Four (4) years of experience in events management. General knowledge of sound and lighting systems and other applicable equipment. Personal computers, events management software, and standard office equipment.

Preferred Qualifications

Degree specific in Marketing, Management, or Communications. Experience in data management.

Additional Information

UTSA is a tobacco free campus. This is a security sensitive position. Employment is contingent upon a successful background check. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. Valid driver’s license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

Office environment. Requires use of personal computing equipment, telephone, multi-functioning printer, and calculator. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work or overtime may be required.

Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.