Accounts Payable Specialist

Thermal Concepts is a leading HVAC industry company dedicated to providing top-quality solutions and services to our clients. As part of our commitment to excellence, we are seeking an experienced and detail-oriented Accounts Payable (AP) Specialist to join our finance team.

This role will play a crucial part in maintaining accurate financial records and ensuring smooth operations within our organization.

The Accounts Payable Specialist will be responsible for accurately and efficiently processing accounts payable transactions, maintaining vendor relationships, reconciling invoices, and utilizing ERP Vista software to manage financial data. The ideal candidate has experience in accounts payable processes, strong organizational skills, and is comfortable working in a dynamic and fast-paced environment within the HVAC industry.

Key Responsibilities:Process incoming invoices, review for accuracy, and ensure proper coding and approval.Enter and post invoices into the ERP Vista system with high attention to detail.Manage the accounts payable inbox, ensuring timely response to vendor inquiries and resolution of discrepancies.Perform reconciliation of vendor statements, resolving any discrepancies and ensuring accurate payment records.Prepare and process weekly or monthly payment runs while adhering to company policies and payment terms.Collaborate with internal departments to ensure accurate and timely processing of invoices and payments for construction projects.Assist in month-end closing procedures related to accounts payable, including accruals and reporting.Maintain organized and up-to-date vendor files and documentation.Assist with audits and provide necessary documentation and support as required.Stay informed about industry trends, best practices, and changes in regulations related to accounts payable.Contribute to process improvements and system enhancements, with a focus on optimizing AP processes within ERP Vista.

Experience:Minimum of 3 years of experience in accounts payable or relevant finance roles.Strong understanding of accounts payable principles, processes, and best practices.Detail-oriented with excellent data entry and analytical skills.Effective communication skills, both written and verbal.Ability to work collaboratively in a team environment.Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.Proficient in Microsoft Excel and other relevant office software.Bachelor's degree in accounting, finance, or a related field is preferred.Preferred: Experience working in the HVAC industry is a plus.Preferred: Experience working in Construction is a plus.Preferred: Proficiency in using ERP Vista software for accounts payable and financial management.

Benefits:Competitive salary based on experienceComprehensive benefits package, including medical, dental, and vision insuranceRetirement plan with 50% employer matchPaid time off and holidaysProfessional development opportunities

Equal Opportunity Employer