Facilities Office Coordinator (Part-Time)

About Us

TMB (Trusted Media Brands) is the world's leading community-driven entertainment company engaging more than 200 million consumers worldwide across streaming TV, social media, web and print. Our portfolio of brands including FailArmy, Family Handyman, People Are Awesome, Reader's Digest, Taste of Home, The Healthy, and The Pet Collective, is powered by content that's inspired and created by our fans. Together our community sparks curiosity, fuels laughter, and inspires people to live big, full, fantastic lives. Learn more about our brands, our data-driven marketing solutions, our award-winning licensing services, and much more at

About The Role

We are looking for an organized and proactive Office Coordinator to join our team. Reporting to our Facilities Manager, this position will be the first point of contact for our employees and guests for office inquiries. They will be handling reception duties along with collaborating with our teams for administrative support. This position is part-time, requiring around 25 hours/week.

About You

You will bring your fun and pleasant disposition to our guests and employees. You are a quick learner and willing to use your initiative to allow you to work alone without supervision. Can demonstrate good judgment by handling sensitive information in a confidential manner. Have a customer service-oriented mindset. If you're organized, proactive, and thrive in a dynamic environment, we invite you to apply to join our team.

Office Management

Your day to day

Serve as the first point of contact for all office-related inquiries, both internally and externallyMaintain office supplies inventory, anticipate needs, and place orders as necessaryCoordinate office events, meetings, and conferences, including scheduling, setup, and catering arrangementsManage incoming and outgoing mail, including sorting, distributing, and processing shipmentsEnsure the cleanliness and organization of communal office areasAssist with invoice processing, expense tracking, and budget managementCollaborate with other departments to support cross-functional initiatives and projects

Facilities Maintenance

Conduct regular inspections of the office space to identify and address maintenance issues, safety hazards, and cleanliness concernsLiaise with external vendors and service providers for facility repairs, maintenance, and renovationsMonitor and manage office equipment, including printers, copiers, and AV systems, to ensure proper functioning and maintenanceDevelop and implement policies and procedures related to office security, safety protocols, and emergency preparednessMaintain accurate records of office layouts, equipment allocations and security access

You Have

High school diploma or equivalent; college degree preferredProven experience in an administrative support role or similar positionProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office softwareExcellent verbal and written communication skillsAbility to work independently with minimal supervision and as part of a teamPositive attitude, professional demeanor, and strong work ethicHandle sensitive and confidential information with discretion and professionalism

Trusted Media Brands embraces inclusivity and values our diverse community. We are committed to building a team based on qualifications, merit and business need. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.