Accounting Technician II

Summary

Job Summary

The CU Book Store in Boulder welcomes applications for an Accounting Technician II! This position performs all functions required to handle the Accounts Payable duties for the CU Book Store; while following Federal, State, and University rules and regulations and complying with Generally Accepted Accounting Principles (GAAP).

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The CU Book Store offers a convenient place for students to prepare for their academic endeavors. The store offers academic course materials, and school supplies for all students, faculty and staff. We also provide logoed gear for all patrons and visitors of the university. By offering innovative services and customer centric culture, the store strives to provide a welcoming environment for all members of the campus community, as well as the Boulder Community at large.

Accounts Payable

What Your Key Responsibilities Will Be

Record storage and monitor processes of all the organizing and filing of processed invoices, chargebacks, and accounts payable journal entries. This position also helps design and oversee the processing of all incoming accounts payable invoices, chargebacks, credits, and vendor communications in preparation for entering data into the NetSuite Accounts Payable System.

Processing Invoices And Chargebacks

Disperse University funds to outside entities by auditing and processing invoices and chargebacks after comparison to purchase orders and receiving documentation for mathematical accuracy. Must be compliant with purchase order terms and conditions and Federal, State, and University rules and regulations while recording document data online into the NetSuite Accounts Payable (AP) System. Monitor checks uploading to PeopleSoft to ensure they are accurate, and the check numbers are feeding back into NetSuite the following day and clearing the payments.

Analyze And Reconcile Accounts

Reconcile Book Store accounts to PeopleSoft and NetSuite by monitoring accuracy of funds and balances posted, proper coding and authorizations of data input. Verify account balances and correct discrepancies to assure PeopleSoft and NetSuite statements are in balance and accurate.

Communication And Monitoring Vendors

Answer inquires (written, phone, e-mail, or fax) from vendors, departments, auditors, and customers by researching status of payment and account balances on the PeopleSoft system and Book Store NetSuite Accounts Payable system, to assess and produce accurate information and to resolve discrepancies. Monitor and update Book Store vendor list to assure invoices and credits are recorded to the correct vendor number and address. Enter new vendors or modify vendor information in NetSuite system. Reconcile vendor statements to NetSuite system, research and analyze documentation to research discrepancies. Maintain and update system and forms necessary to track and report the aging of all invoices over thirty days past due. Must verify and correct discrepancies to assure PeopleSoft and NetSuite statements produced are accurate.

Researching Credits/chargebacks

Pull charge-back credits (receivables due from vendors) in NetSuite system. Calculate and verify cost and retail, and update when original credit memo arrives and is matched to chargeback. Research and correct any discrepancies.

Customer Service And Other Duties As Assigned

Cross train with supervisors and co-workers to help carry out the Accounting Support Functions of the Book Store, which includes Revenue and Accounts Receivable, during rush and employee absences. Monitor and process money received by mail and on account. Record checks and properly code on cash receipts for entry into PeopleSoft and deposit checks to the Office of Cash Management. Supports work of other accounting staff, and student employees, including processing customer billing, classifying transactions, communicate to customers any billing issues or questions, cash handling. Supports sales floor staff and managers with customer service issues regarding billing or payment issues.

What You Should Know

Hybrid work environment offered with a minimum of three days a week onsite.

What We Can Offer

The annual salary range for this position is $41,808 to $45,000.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be challenged. Be dynamic. Be Boulder.

What We Require

Two years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

Experience working with accounts receivable, accounts payable and reconciliations.

What We Would Like You To Have

Bachelor's 4-year degree in job related field.

Special Instructions

To Apply, Please Submit The Following Materials

A current resume. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by May 2, 2024, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.