Program Coordinator

Hiring Department: Family and Community Medicine

Location: Rockford, IL USA

Requisition ID: 1023849

Posting Close Date: 4/26/2024

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description

The employee in this position works under the administrative direction of the Residency Program Director. Responsibilities include maintaining an operational awareness to effectively implement the policies and activities involved in the administration of a graduate medical education program. Duties require the use of judgment and initiative and require extensive knowledge of the activities of the program director, organization, programs, and policies and procedures of the residency and institution. It is essential for the employee to have the ability to exercise discretion in handling of sensitive and confidential information.

Duties & Responsibilities

Maintains an overall awareness and proactively anticipates the organizational activities of importance or impact to the residency and coordinates and expedites necessary actions. This includes but is not limited to residency recruitment, new resident onboarding, program evaluation, program accreditation, and scheduling of both faculty and residents for the program's educational activities. Manages and optimizes resident rotation experiences through direct communication and scheduling with community rotation sites while maintaining a collaborative relationship with our community preceptors and partners. Supports a comprehensive evaluation process of all residents through obtaining relevant resident rotation and clinical evaluations from faculty, peers, staff, patients, and self to provide performance feedback to the learners. Coordinates, schedules, and monitors the faculty-resident advisership process through strategic and thoughtful scheduling of resident advisor meetings. Maintains and monitors the timely preparation of resident contracts and the supporting documentation required for resident promotion. Serves as a liaison with ECFMG for managing and coordinating VISA requirements for residents as needed. Coordinates scheduling for faculty and residents. This includes but is not limited to: call, clinic, precpeting, rotations and meetings. Processes all time off for faculty and residents and maintains records of time available and used. Serves as liaison and resource between the residency, internal staff, external staff, and outside agencies, functioning as an effective public relations representative for the residency training program. Liaison to the medical school and Department of Family and Community Medicine. Answers inquiries and resolves problems requiring the interpretation, explanation, and justification of administrative and programmatic policies and procedures per ACGME and ABFM accreditation program requirements. Directs and coordinates all administrative functions of the residency office with full accountability for results produced. This includes but is not limited to developing and implementing procedures and record-keeping systems as outlined in ACGME accreditation program requirements. Performs quality control review of the administrative function of the residency in conjunction with ACGME accreditation program requirements. Analyzes work requirements for support staff of the residency with responsibility for establishing operating guidelines and implements actions necessary to accomplish the work effectively. Reviews overall work production, cost, equipment, and staff resource utilization to evaluate progress in achieving goals, objectives, and cost-effectiveness. Recommends and implements actions to improve the overall effectiveness of the office under the direction of the residency program director. Reviews and monitors residency fiscal transactions and social media accounts. Represents the program director and residency at meetings and conferences. Composes correspondence and other documents that require the synthesis or integration of various subject areas as they pertain to the overall function of the residency program. Perform other related duties as assigned

Qualifications

Minimum Qualifications

Bachelor’s degree. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Additional education, training and/or work experience in the area of specialization:

Please submit your higher education transcripts with your application in order to qualify for the position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation