Administrative Services Asst. Senior

Posting Details

Job Title Administrative Services Asst. Senior

Requisition Number RE44915

Working Title

Department Name 8H050:Engineering Alumni - Development

Work Location Lexington, KY

Grade Level 43

Salary Range $18.99-30.38/hour

Type of Position Staff

Position Time Status Full-Time

Required Education

AA

Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

5 yrs

Required License/Registration/Certification

None.

Physical Requirements

Sitting at computer workstation for extended periods; and repetitive motion.

Shift

40/week; Monday-Friday; 8:00 am to 5:00 pm.

Job Summary

The Pigman College of Engineering Philanthropy Office is seeking an Administrative Support Associate I to serve as the business officer for the department. This is a critical position in the Department. Responsibilities include, but are not limited to: Account creation and management; Create annual budgets and manage the Department’s budget process, and conduct quarterly meetings to ensure budgets are on target; Maintain HR records, coordinate new hires, separations, upgrades, and create new positions in SAP ; Edit Procards; Manage all aspects of the employee travel and reimbursement process; manage accounts payable, purchase orders, order forms/receipts, requisitions, and PRDs for the Department; Receive and secure donor payments, prepare gift deposits, and perform all required functions in SAP ; Manage the Department’s work order and office supply order process.

Applicants must have intermediate knowledge of Excel and basic math skills, excellent verbal and written communication skills, have attention to detail, and be able to follow directions. Knowledge of SAP , Concur, EGATS , RADAR /Millenium (and/or other donor database) are a plus.

Skills / Knowledge / Abilities

Proficient in Microsoft Excel; SAP – FI and HR systems.

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Associate’s degree plus four or more years financial work experience preferred.

Deadline to Apply 04/22/2024

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.