Business Manager, Dining and Conference Services

Position Information

Posting Number SF01763 Job Title Business Manager, Dining and Conference Services Position Number 109316 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Salary Range: $65,000 - $75,000 Status Calendar Year, Full-time, Permanent

Department Information

Department Dining Board Operations Contact(s)

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by May 1, 2024. Applications received after May 1, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration.

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Basic Function

Responsible for all financial matters pertaining to the business functions of the Departments of Dining and Conference Services, including budget processes and staffing support. Responsibilities include but are not limited to overseeing the billing, purchasing, and accounting functions of the department, overseeing the reconciliation of payroll, and working with the Director to determine financial strategies for both Dining and Conference Services.

Duties and Responsibilities

Essential Duties And Responsibilities

Responsible for the management of financial analysis and accounting/budget functions. Develop and monitor consolidated annual budget plan and budget process.

Direct the preparation of financial statements, activity reports, budget forecasts, and annual budgets.

Serve as liaison with Division and University financial operations-related offices including the Controller’s Office, Financial Strategy & Planning Office, Facilities Services, Purchasing, external agencies, and other University areas as appropriate.

Oversee area functions including processing financial transactions, accounts payable, accounts receivable, billing, payroll, cash handling. Control authorization for administrative data security for Financial/Procurement and PeopleSoft Financials.

Ensure adequate and appropriate internal controls to ensure full accountability of financial processes.

Develop pro forma and financial plans to support the renovation and construction initiatives and contribute to the development and revisions of the Dining Facilities plans. Ensure the integration of capital plans with operating budgets and long-term strategic plans.

Provide supervision and general direction to the fiscal staff to ensure that administrative policies and procedures are being followed and ensure strong stewardship of university and departmental resources.

Identify opportunities for revenue enhancement as well as cost containment and efficiencies.

Responsible for contract management for major vendors operating within Dining and Conference Services.

Serve on Dining Senior Leadership Team. Assist the Director and colleagues in developing financial-related goals and objectives.

Prepare financial reports and communications. Organize and present information in consultation with the Director.

Participate on committees and task forces as directed.

Participate in the development, implementation, and interpretation of department and University policies.

Prepare requisitioning documents for procurement.

Oversee processes for accountable property. Control and log transfers.

Supervise preparation of personnel forms, the payroll operation (including time approval for internal payroll), student employment, and tracking of personnel forms.

Maintain records and files, as necessary.

Maintain an awareness of related best practices in business operations in the field of university dining.

Other Duties And Responsibilities

Perform other duties as assigned.

Licenses, Tools, And Equipment

Personal computers, printers; word processing, database, and spreadsheet software. Excel. PowerPoint.

Required

Required Qualifications

Bachelor’s degree in business administration or related field. Minimum of five years of demonstrated professional experience in financial management and/or business administration. Demonstrated experience supervising full-time employees. Demonstrated experience developing financial procedures (i.e. cash handling, reconciliation, financial tracking, etc.) Demonstrated experience with budget construction and forecasting. Demonstrated strong interpersonal and verbal communication skills. Demonstrated proficiency in written communication skills. Demonstrated ability to convey complex information both verbally and in digital formats (e.g. Excel, PowerPoint) to individuals with varying levels of financial education. Demonstrated analytical and problem solving skills. Demonstrated strategic and financial modeling experience. Demonstrated advanced knowledge of Excel (i.e., pivot tables, elookup, and queries & connections). Demonstrated ability to work with diverse groups/populations.

Preferred

Preferred Qualifications

Master’s degree in business administration or related field. Demonstrated familiarity with university dining practices. Demonstrated familiarity with managing union employees. Demonstrated knowledge of RI State procurement. Demonstrated familiarity with enterprise resource planning.

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ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date 04/17/2024 Closing Date Special Instructions to Applicants

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) “Other Document-References” – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/13247