Administrative Coordinator

Posting Details

Posting Summary

Logo

Posting Number STA00325PO24

Job Family Administrative Support

Job Function Administrative Services

USC Market Title Administrative Coordinator

Link to USC Market Title https://uscjobs.sc.edu/titles/131903

Job Level A4 - Administrative/Operational Support

Business Title (Internal Title) Administrative Coordinator

Campus Columbia

Work County Richland

College/Division School of Medicine Columbia

Department SOMC Research and Graduate Education

State Pay Band 5

Approved Starting Salary $45,133

Advertised Salary Range $45,133-$67,699

Location of Vacancy

Part/Full Time Full Time

Hours per Week 37.5

Work Schedule

Standard working schedule: 8:30am – 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months

Job Search Category Other Professional

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Under limited supervision, coordinates overall administrative tasks for the Assistant Dean of Clinical Graduate Programs which include Physician Assistant Program, Nurse Anesthesia, Counseling and Rehabilitation, Genetic Counseling for the University of South Carolina, School of Medicine Columbia ( SOMC ) and serves as the main point of contact for the Office. Coordinates and supports the Assistant Dean and Clinical Graduate Program Directors with program evaluation and development activities, budget management, and related day-to-day operations. Assists with supply procurement, organizes events, meetings and taking minutes, oversees Outlook calendars, makes travel arrangements, serves as time and labor facilitator, purchasing card and reimbursements. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Minimum Qualifications

Requires a high school diploma and 3 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Master’s degree and 1-year related experience in business, public administration or administrative services, or bachelor’s degree and 3 years related experience; or equivalency.

Knowledge/Skills/Abilities

Knowledge of agency policies, procedures, rules, regulations, and program services. Knowledge of federal and state laws, policies, procedures, rules, and regulations related to the specific administrative/management function. Knowledge of governmental fiscal and personnel procedures, practices, and policies. Knowledge of modern office practices, procedures, and equipment. Ability to coordinate diverse administrative/management functions. Ability to plan, organize, and supervise the work of subordinate personnel, as needed. Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

Job Duties

Job Duty

Coordinates complex administrative, business management, and support activities for the Office. Serves as assistant to the Assistant Dean of Clinical Graduate Programs. Arrange travel and accommodation as needed. Drafts letters, memos, invoices, reports, and related documents for the Assistant Dean and Program Directors. Manages complex calendar scheduling, receives incoming communications, and distributes content depending on the level of importance. Assists with program logistics, to include in-person or virtual meeting set-up (food, IT setup, etc.), develops agendas, and communicates with and coordinates potential presenters Assists with various timelines (tracking and reminders).

Essential Function Yes

Percentage of Time 15

Job Duty

Serves as the main point of contact for the Office. Collaborates with SOM HR Office on all HR-related activities and Time & Labor and Absence Management requests for the Office. Performs fiscal management reporting and orders various office supplies for the Office, as needed.

Essential Function Yes

Percentage of Time 5

Job Duty

Develops and monitors compliance with annual budgets for Assistant Dean and Program Directors. Consults with various program personnel, including but not limited to the Office of the Dean, SOMC Contract and Grants Director, and the Director of Reporting and Analysis, regarding the availability of funds and the preparation of funding requests.

Essential Function Yes

Percentage of Time 15

Job Duty

Plans, implements, coordinates, and supports clinical graduate programs’ evaluation activities related to accreditation, SOMC assessment and quality improvement, and USC Graduate School requirements.

Essential Function Yes

Percentage of Time 20

Job Duty

Plans, implements, coordinates, and supports clinical graduate programs’ scheduling and other education-related systems (i.e., Courses, simulation, ExamSoft),

Essential Function Yes

Percentage of Time 20

Job Duty

| Plans, implements, coordinates, and supports clinical graduate programs’ student recruitment activities and field site development and maintenance.

Essential Function Yes

Percentage of Time 20

Job Duty

Perform other duties as assigned.

Essential Function No

Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No

Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1

Desired Start Date

Job Open Date 04/19/2024

Job Close Date 06/04/2024

Open Until Filled No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by June 3, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development Opportunities

Click here to learn more about why you should work at USC .

Quicklink for Posting https://uscjobs.sc.edu/postings/167123

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV /AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.