Unit HR Coordinator
📋 Role Overview & Responsibilities
Dept Number/Name: 0-3510-000 / Information Technology
College Division: Info Tech-Information Tech
Salary Plan: Staff
Job Code/Title: 4371 / Unit HR Coordinator
Hiring Salary/Salary Range: $50,000
Position Number: 00056631
ORGANIZATIONAL SUMMARY
Located in the vibrant and diverse Tampa Bay region of Florida’s gulf coast, the University of South Florida (USF) is a Preeminent State Research University with campuses in Tampa, St. Petersburg and Sarasota-Manatee. Rated as one of the top places to live in the U.S., Tampa Bay offers a high quality of life, year-round sunshine, and easy access to top-rated entertainment. USF is one of the nation’s largest public universities, serving more than 50,000 students with an annual budget of $1.8 billon. Over the past five years, USF has been the fastest-rising university in the nation, public or private, on the U.S. News and World Report's list of best universities, which it ranks as the 44th best public university in America.
USF is proud to be an innovating partner within the Tampa Bay region, listed by Forbes as the top emerging tech city in the country.
USF Information Technology (USF IT) provides technology services and support for the University of South Florida. The IT team, led by the Vice President and CIO, provides the following services: Administrative Services, Client Support, Communication Services, Teaching and Learning, Analytics and Reporting, Mobile and Web Services, Consulting Services, Cybersecurity Service and Research Technologies. For more information, please visit: Information Technology | University of South Florida (usf.edu)
ADDITIONAL INFO FOR APPLICANTS
The selected candidate must have current work authorization in the United States. This position is not eligible for Visa Sponsorship.
USF offers GREAT BENEFITS to full time employees!!
Medical InsuranceDental InsuranceVision InsurancePaid Vacation DaysPaid Sick Days11 Paid HolidaysVarious Retirement Options, including 401K employer matchTuition Assistance (available for yourself, spouse, partner or dependent)
For more information about your total compensation package and other USF benefits, please visit: Work at USF
POSITION SUMMARY
The HR Coordinator reports to the HR Administrator in the Information Technology department and provides cross-functional support for recruitment, onboarding and other human resources functions. The HR Coordinator will serve as a liaison between IT, central HR and other departments and will utilize various systems and tools to perform and improve current processes. This position will work closely with the HR Administrator to ensure compliance with University and department policies, guidelines and HR practices and act as a backup as needed.
RESPONSIBILITIES
Recruitment and Onboarding: Responsible for the full life cycle of recruitment and onboarding of IT new hires. This includes obtaining approvals, working with Resource Managers and supervisors on position descriptions, job postings, submitting offers and collaborating with internal teams to coordinate equipment and access needs. Facilitate IT orientation and track new hire experience by collecting satisfaction metrics. Work with hiring managers and staffing agencies for contract employment needs.
Appointment Changes: Submit personnel appointment changes, including working with Resource Managers, supervisors and employees to obtain required information. Prepare and submit required forms for salary and position changes.
Collaboration and Continuous Improvement: Work closely with the HR Administrator, Resource Managers, Managers, and IT leadership to ensure alignment and consistency in HR practices and initiatives. Identify opportunities to streamline and improve HR processes and service delivery. Assist with key talent management metrics that enable IT leadership and managers to monitor progress and impact of IT HR .
Payroll: Acts as a backup for the biweekly payroll of 400+ employees, including USF Administration, Staff, Temporary. This involves gathering staff and temporary employee timesheets, reviewing discrepancies, biweekly payroll changes to ensure accurate certification of hours. Assists with on-call certifications, certification adjustments and retroactive changes as necessary.
Work with HR Assistant to coordinate student recruitment tasks and other HR requests as needed.
Performs other duties as assigned.
POSITION QUALIFICATIONS
MINIMUM
This position requires a Bachelors degree in an appropriate field and one year of human resources experience. Four years of professional-level experience in any field can substitute for the degree.
SB1310: Degree Equivalency: Four years of direct experience for a bachelor's degree.
SPECIAL SKILLS/TRAINING
Experience working in a cross-functional and fast-paced environment
Strong communication skills and business insight necessary to interact with candidates, hiring managers and senior leaders.
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 36802
Posting Date: 04/19/2024
Posting End Date: 05/19/2024
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.
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