Director of Human Resources and Administration

Employer: Urban RootsPosition: Director of Human Resources and AdministrationReports to: Executive DirectorLocation: Austin, TXSchedule: Full-time, Monday through Friday, with some weekend days to flex for weekdays as needed Salary: $72,000-$76,000 (exempt), Benefits (see below)Preferred Start Date: June 25, 2024

Note on how to apply: Please see See bottom of listing for full instructions, but inquiries through LinkedIn/messenger will not be considered. Who we are:Urban Roots works with youth leaders to grow fresh food and build a community dedicated to achieving food equity. The only farm-based youth development and community impact organization in Austin, we have worked with over 600 youth through paid internships that support their growth as leaders. This past growing season, our staff, youth interns, and volunteers harvested over 119,000 servings of sustainably-grown produce on our farms in East and South Austin. We dedicated more than 75% of that to increasing food access to underserved communities through our programs and our food-access partners.

To learn more about Urban Roots, we encourage you to visit our website and check out this video to hear directly from Urban Roots youth leaders.

Job Summary:Urban Roots is seeking a Director of Human Resources and Administration to join our team. The Director of HR and Administration oversees and is accountable for the success of all the financial, operational (equipment, systems and processes), and human resource functions that keep the organization functioning efficiently while advancing the mission. The Director of HR and Administration supervises a bookkeeping consultant.

Urban Roots is an Equal Opportunity Employer that offers positions with varying skill levels and responsibilities that amplify our mission. We strongly encourage members of traditionally underrepresented communities to apply, including people of color, LGBTQIA2S+ people, people with disabilities, veterans, and people who speak, read or write a language in addition to English.

Major Responsibilities

Human Resources (30%)Manage and execute all HR functions, including but not limited to: hiring procedures, onboarding, employee engagement, annual performance review processes, exit interviews, staff pay, payscale, reviewing and implementing staff benefits, staff and youth payroll, payroll allocations, monthly benefits reconciliation and reporting. Working with other Team Leads, support a joyful, connected, and positive work culture, including coordinating staff team building events, celebrations and in-person meetings. Working with other Team Leads, manage organizational culture and HR-related strategic initiatives, with a focus on DEIB efforts (including developing & implementing organizational values, improving accessibility of community & program spaces, and developing equity centered financial systems & processes).

Operations (30%)Manage and execute all Operations functions, including but not limited to: Overseeing organizational contracts and MOUs to assess risk to org, staff, youth, and volunteers, ensure compliance, and maximize organizational ability to fulfill our mission, including insurance coverage (eg. annual insurance process, certificate of insurance followup, special event insurance) and rental agreements.Managing Urban Roots’ facilities (office & farms) by ensuring rents/utilities/payments/bills are paid on time, work spaces are safe for staff, youth, and the public to access, monitoring adherence to public rules & regulations, and ensuring all staff have the tools & resources they need to be successful through procuring and coordinating supplies and overseeing equipment maintenance. Working with other Team Leads, manage organizational process-related strategic initiatives, with a focus on project management and internal communications.

Finance (20%)Working with outsourced bookkeeper & accounting consultants, manage/oversee all finance responsibilities in line with UR’s Financial Policies and Procedures, including but not limited to: annual budgeting process, monthly budget vs. actual reporting to all teams, annual audit, overseeing the processing of income/revenue, grant budgets and allocations, invoices, purchasing procedures, purchasing of large items, overseeing coding and credit card reconciliation, and managing the Capital Growth Campaign expenses. Manage monthly reporting to the UR Board of Directors, including participating in and co-coordinating monthly Finance Committee meetings with the Board Treasurer/Finance Committee Chair.Working with outsourced bookkeeper & accounting consultants, ensure completion of day-to-day finance tasks such as processing income, expense recording, receipt tracking, credit card reconciliations, and bank deposits.Act as primary contact for outsourced bookkeeping & accounting services.

Organizational Health (20%)Attend weekly Team Leads meetings to collaborate and address topics impacting the overall health and success of the organization. Participate in organization-wide initiatives, including DEIB and organizational culture & values work.Participate in all-staff meetings and team meetings, and provide cross-departmental support.Participate in annual planning, budgeting, and performance-review processes.Perform other duties as needed, within capacity.

We are looking for you if:You are an amazing organizational leader with proven experience supporting diverse teams of passionate people to achieve common goals, such as: creating a culture of inclusion and joy, navigating conflict with grace and compassion, and coaching and supporting others to achieve their professional goals.You believe that anti-racist policies and practices and diversity, equity and inclusion are essential for an organization to be successful.You have a keen eye for detail and a talent for explaining technical and complex information to a general audience. You’re a natural problem solver and love exploring issues around what it takes to protect the organization, staff, youth and volunteers from workplace risk.You take a diplomatic approach to delivering challenging information, remain calm under pressure, and deliver high-quality work under time constraints.You bring a unique point-of-view and diverse perspectives. You want to occasionally get your hands in the soil and to learn about growing food and food equity!

Qualifications & Personal Characteristics:Minimum of three years’ experience working in a role with similar responsibilities, including organizational leadershipProven personal investment in DEIB work and experience putting DEIB initiatives into practice in a professional settingSpreadsheet & project management software proficiencyExperience using payroll software preferredExcellent communication skillsBilingual English and Spanish skills a strong plusStrong attention to detailComfortable regularly switching gears from strategic and big-picture projects to concrete, hands-on tasksPositive attitude, desire to see others succeed, and willingness to help problem-solve with honest feedback and ideas for solutions

Benefits & Workplace Location

Location: Urban Roots has offices within AISD at 4900 Gonzales Street in East Austin that are open for use by all staff. We currently have a hybrid office/work-from-home schedule, requiring up to several days per month at the office. In addition, we have several all-staff-at-the-farm days that may begin as early as 8 a.m. Our two urban farms are located in East and South Austin.

Benefits: Significant employer contribution toward health insurance benefits coverage (including medical, dental, and optical plans)Employer-paid short-term and long-term disability insuranceTime off:120 hours per calendar year of paid time off (PTO), prorated according to start date15 additional paid holidays and the work days between Christmas and New Years Day

Extras: Farm-fresh vegetables to take home!

Application process

Resumes and cover letters should be emailed to jobs@urbanrootsatx.org

Use the email subject line “Director of HR & Administration Application”

The application period closes May 3, 2024. Applications will be reviewed on a rolling basis. This position is available immediately and will remain open until filled. Because of our work with youth, final round candidates will be submitted for background and driving records checks before an employment offer is finalized. Please honor our administrative and safety protocols – no phone calls or walk-ins.