Financial Specialist

Job Summary

This position functions as part of the Department of Pathology & Laboratory Medicine central administrative unit processing purchasing, travel and expense reimbursement transactions. The person maintains a knowledgebase of financial policies and procedures to serve as a primary resource for department faculty and staff seeking direction, training, and problem resolution related to financial transactions, policies, and procedures. This position will become proficient in processing financial transactions using UW and UWH purchasing, reimbursement and other financial systems.

Responsibilities: Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.

15% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations25% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies5% Reallocates expenses to appropriate funding strings10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit15% Answers complex fiscal questions and provides information based on set materials and standards to various audiences5% Reviews transaction processing internal controls and recommends policies and procedures5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates5% May train staff on financial processes and best practices10% Assist with the pathology internal core billing process and other accounts receivable activity5% Maintains department phone lines, copiers and other shared resources

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education

Preferred

Associate's Degree

Qualifications

Successful applicants will have experience in a professional work environment, preferably in a Higher Education setting.

Required Skills

Experience managing multiple tasks and meeting deadlines Excellent organizational and time management skills Proficiency in Excel

Preferred Skills

Attention to detail, work independently and the ability to work as an effective team member are highly desirable. Ability to communicate effectively and provide excellent customer service.

Work Type

Full or Part Time: 80% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration

Ongoing/Renewable

Salary

Minimum $39,400 ANNUAL (12 months)

Depending On Qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0).

Additional Information

University sponsorship is not available for this position. The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants.

How to Apply

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Contact

Tia Seguin

tia.seguin@wisc.edu

608-263-3731

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title

Financial Specialist III(FN008)

Department(s):

A53-MEDICAL SCHOOL/PATHOL-LAB MED/ANAT PATH

Employment Class

Academic Staff-Renewable

Job Number

296261-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .