AP Manager

About this position: Vaco has been engaged by a Tuscaloosa based company that is looking for an AP Manager that can be strong enough to come in and revamp the manual paper nature of the AP process to be electronic and more efficient. This position is a full cycle, high volume Accounts Payable role.

Responsibilities

• Review all invoices for appropriate documentation and make approval prior to payment

• Sort and match invoices and check requests

• Set invoices up for payment

• Process checks requests

• Sort and distribute incoming mail

• Prioritize invoices according to cash discount potential and/or payment terms

• Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly

• Prepare and process accounts payable checks, wire transfers and ACH payments

• Correspond with vendors and respond to inquiries

• Reconcile vendor statements

• Assist in month-end closing

• Monitor accounts to ensure payments are up to date

• Resolve invoice discrepancies

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

• Assist with other projects as needed

• Vendor file maintenance

• Produce monthly reports

Requirements

• High school diploma required, college courses in accounting preferred

• 5+ years' experience in accounts payable

• Proficiency with AS400 Administration systems; Microsoft Office Suite programs

• Experience with Excel spreadsheets and reconciliation experience a plus