Marketing Operations Administrator

Job Opportunity: Marketing Operations Administrator

Location: Irvine, CA

Department: Marketing

Employment Type: Full-time

Vaco is seeking a well-rounded individual who thrives in a fast-paced environment. The ideal candidate is highly organized, self-motivated, and adaptable, with previous experience supporting medium to large-sized departments and managing substantial budgets.

Responsibilities:Administer day-to-day financial operations for the department.Manage the administrative functions of the budget from start to finish.Create and submit marketing purchase requests for approval.Process vendor invoices and obtain management approval for payment.Reconcile invoices, receivers, and purchase requests with the original estimate.Track and enter all marketing credit card expenses into the monthly accounting log.Perform auditing functions for periodic promotions.Provide support for special shipping projects and assist during peak seasons.Perform customer service support via email and inbound phone calls.Provide office support to the Marketing department.Undertake other tasks as assigned.

Requirements:Bachelor's degree in Business Operations, Management, or Administration preferred, or equivalent work experience of 3-5 years in customer service, administration, account management, or coordination.Experience managing budgets with successful results.Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Preferred Qualifications:Experience in Smartsheet, Teams, Google Drive, and app-based phone systems.Experience in a marketing or communications role.Experience in plumbing or building products is a plus.Experience organizing and implementing new processes and procedures to improve efficiency.Ability to understand, research, write, and deliver summaries on a range of business needs.